Coordinator of president office

2 days ago


Manama, Manama, Bahrain Gulf University Full time
Job Description Summary:

Provide personal administrative support to management and the university through conducting and organizing administrative duties and activities including receiving and handling information.

Duties
  • Prepare and manage correspondence, reports and documents
  • Organize and coordinate meetings, conferences, travel arrangements
  • Take, type and distribute minutes of meetings
  • Implement and maintain office systems
  • Maintain schedules and calendars
  • Arrange and confirm appointments
  • Organize internal and external events
  • Handle incoming mail and other material
  • Set up and maintain filing systems
  • Set up work procedures
  • Collate information
  • Maintain databases
  • Communicate verbally and in writing to answer inquiries and provide information
  • Liaison with internal and external contacts
  • Coordinate the flow of information both internally and externally
  • Operate office equipment
  • Manage office space
Qualifications
  • BS/Diploma
  • 2+ years of experience in a various secretary role
  • Excellent English & Arabic
  • Proficient in Computers
Knowledge, Skills, and Abilities Required
  • Knowledge of Microsoft Office and telephone protocol
  • Computer literate with the ability to learn new software applications
  • Professional verbal and written communication skills and the ability to type 60 wpm
  • Knowledge of planning and scheduling techniques
  • Ability to communicate effectively, both orally and in writing
  • Attention to detail, excellent organizational skills, and discretion with confidential information
  • Knowledge of administrative and clerical procedures
  • Knowledge of business principles
  • Proven experience of producing correspondence and documents
  • Proven experience in information and communication management
  • Attention to detail
  • Confidentiality
  • Planning and organizing
  • Time management
  • Interpersonal skills
  • Customer-service orientation
  • Initiative
  • Reliability
  • Stress tolerance
Job Type

Full-time, Contract

Company Industry

Education Training Teaching

Department / Functional Area

Administration

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