Coordinator of president office

6 days ago

Manama, Manama, Bahrain Gulf University, Kingdom Of Bahrain Full time
Coordinator of President Office - Manama - Gulf University, Kingdom Of Bahrain Job Summary: The role involves providing personal administrative support to management and university staff. Key responsibilities include receiving and handling information, conducting and organizing various administrative duties. Main Responsibilities: Prepare and manage correspondence, reports, and documents using Microsoft Office. Organize and coordinate meetings, conferences, and travel arrangements with internal and external contacts. Take minutes of meetings and distribute them promptly. Implement and maintain office systems to ensure efficiency and productivity. Maintain accurate schedules and calendars for management and staff. Arrange and confirm appointments with relevant stakeholders. Organize internal and external events as required. Handle incoming mail, packages, and other material in a timely manner. Set up and maintain filing systems to ensure easy access to information. Collate information from various sources and databases. Maintain accurate databases to support administrative tasks. Communicate verbally and in writing to answer inquiries and provide information to stakeholders. Liaise with internal and external contacts to facilitate communication and coordination. Coordinate the flow of information both internally and externally to support decision-making. Requirements: Bachelor's Degree or Diploma in a relevant field. At least 2 years of experience in various secretary roles. Excellent English language skills and proficiency in Arabic is an asset. Proficient in computers and able to learn new software applications quickly. Essential Skills and Abilities: Knowledge of Microsoft Office and telephone protocol. Computer literacy and ability to learn new software applications. Professional verbal and written communication skills, including typing at 60 wpm. Knowledge of planning and scheduling techniques to prioritize tasks effectively. Ability to communicate effectively, both orally and in writing, with diverse stakeholders. Attention to detail, excellent organizational skills, and discretion when handling confidential information. Knowledge of business principles and practices to support administrative tasks. Proven experience producing correspondence and documents. Proven experience in information and communication management. Attention to detail and accuracy in all tasks. Confidentiality and discretion when handling sensitive information. Planning and organizing skills to prioritize tasks and meet deadlines. Time management skills to balance multiple tasks and responsibilities. Interpersonal skills to build strong relationships with colleagues and stakeholders. Customer-service orientation to provide exceptional support to clients and stakeholders. Initiative and proactivity to anticipate and address administrative needs. Reliability and dependability to meet commitments and deadlines. Stress tolerance and adaptability to work effectively in a fast-paced environment.
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