Receptionist
2 weeks ago
The Receptionist is the first point of contact for visitors, clients, and employees, providing a welcoming and professional environment. This role requires strong multitasking skills to manage phone lines, direct calls, and offer administrative support.
Key Responsibilities:
- Front Desk Management:
Greet visitors, manage multi-line phone system.
Maintain a tidy reception area, and track courier packages.
Ensure punctuality, professionalism, and consistency in attendance. - Administrative Support:
Coordinate meetings and office events, manage office supplies.
Maintain office records (including asset tagging), and handle vendor invoices.
Assist with visa applications and renewals of commercial registrations. - Office Coordination:
Liaise with vendors, manage temporary parking for guests.
Assist with employee onboarding, coordinate annual fire drills and first aid training. - Petty Cash Management:
Oversee daily petty cash, ensure accurate recordkeeping.
Submit regular reports to finance. - Parking Management:
Allocate parking spaces, maintain records, and resolve parking-related issues. - Additional Tasks:
Assist with travel arrangements, address employee/visitor queries.
Support HR and other departments with administrative tasks.
Perform other duties as needed.
Qualifications:
- Relevant administrative experience with a strong track record, preferably supported by a qualification or equivalent training.
- Strong communication, multitasking, time management, and problem-solving skills.
- Fluent in English & Arabic with knowledge of office administration and local regulations.
- Trustworthy, professional, and able to maintain confidentiality.
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