Administrative Assistant
24 hours ago
Position Summary:
The Admin Assistant will support the day-to-day administrative operations of the long-term care facility. This role ensures efficient office management, Coordination across departments, accurate documentation, and effective communication between staff, residents, families, and external stakeholders.
Key Responsibilities:
General Administration
- Working closely with across the departments.
- Handle incoming and outgoing correspondence, emails, and documentation.
- Maintain filing systems (digital and physical) for residents, staff, and facility records.
- Assist with data entry, reports, and preparation of presentations.
- Provide clerical support to the Facility Manager and Admin Coordinator.
Resident & Family Support
- Assist in processing admission, discharge, and transfer paperwork.
- Support residents and families with non-clinical inquiries in a professional and empathetic manner.
- Help coordinate resident activities and events when required.
Operations & Logistics
- Schedule meetings, appointments, and staff rosters as directed.
- Monitor and order office supplies and maintain stock records.
- Coordinate courier services, transport, and small-scale procurement requests.
- Assist in arranging facility maintenance requests and vendor visits.
Compliance & Documentation
- Support in maintaining accurate administrative and healthcare records.
- Assist in preparing documents for audits, inspections, and quality checks.
- Ensure confidentiality of resident and staff information at all times.
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