Administrative Affairs Officer

2 weeks ago

Manama, Bahrain Sulzer Full time

Chemtech India & Middle East (CT INME)-E665

Administrative affairs officer - Full Time - Al Seef, Bahrain

Join our Middle East team within Chemtech division in Bahrain as Administrative affairs officer to help us take our team to the next level.

The person will be responsible for providing administrative support to Manama office and to the Head of MTCS (Mass Transfer Components and Services) -Middle East.

**Main main tasks and responsibilities.**

**Office support**:

- Administrative and secretarial responsibilities supporting office staff.
- Acting as PROs for visa, labour card renewals, other documents required and make sure all the renewals are done in a timely manner.
- Support and follow up of legal requirements (Company insurances, license renewals, lease contracts, visa processing, Bahrain laws updates).
- Under HR supervision support orientation, on-boarding and training of new staff members, demobilization of employees, performance appraisal process, health insurance, timesheet attendance etc.
- Oversee adherence to office policies and procedures.
- Allocate available resources to enable successful task performance of all staff.
- Ensure filing systems are maintained and current.
- Ensure security, integrity and confidentiality of data.
- Maintain a safe and secure working environment, and servicing the office extinguishers.
- Manage contract and price negotiations with office vendors, service providers.
- Support with in-house and off-site activities, workshops, exhibitions, seminars, conferences.
- Coordinating with the building management for maintenance issues.
- Distribute mail, coordinate mailing, shipping and courier requirements.
- Travel support.
- Manage vendor relationships related to ordering and updating office supplies and miscellaneous office equipment maintenance and repair.
- Maintain contact with cleaning company, maintenance company as needed to ensure property is kept in functioning order.

**Manager’s support**:

- Calendar management: efficiently coordinate and manage the executive's calendar as needed, including scheduling meetings, appointments, travel management and conference calls across different time zones.
- Travel arrangements: organize and coordinate travel arrangements, such as accommodations and ground transportation, for visiting management teams, ensuring a seamless travel experience.
- Task and project coordination: provide valuable assistance to the manager in tracking and managing tasks and projects as needed.
- Information management: establish and maintain a well-organized system for files, documents, and sensitive information, ensuring easy access and retrieval when required.
- Research and analysis: conduct thorough research on various topics and present findings in a clear and concise manner, supporting the executive in making well-informed decisions.

**What you bring to Sulzer**:

- Minimum 3 years experience of working as assistant/secretary in a multinational company.
- Solid experience of PRO duties.
- Excellent command of English (verbal and written).
- Arabic speaker.
- Advanced MS Office user (PowerPoint, calendar management etc.).
- Attention to detail with strong data entry skills.
- Time management skills.
- Excellent interpersonal and professional customer service skills.

**No visa or work permit support can be provided for this role.**

**Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.**

At Sulzer, you are empowered to deliver superior results. As a pioneer in industry we have a proud heritage of innovation and continue to evolve for the future. Join our story and create your own impact by developing your expertise and building solutions that help make our lives safer, smarter and more sustainable

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