Administrative Assistant
2 weeks ago
We are a growing consultancy firm looking for a responsible “Techie” Administrative Assistant to perform a variety of administrative and clerical tasks.
**ROLE POSITIONING AND OBJECTIVES**
The role is responsible for providing support to our Directors and employees, assisting in daily office needs, and managing our company’s general administrative activities.
**SENIORITY LEVEL**:Non-Management Level
**FUNCTION**: Administrative
**LOCATION**:Seef, Bahrain
**Key Responsibilities**
- Answer and direct phone calls
- Organize and schedule appointments
- Maintain contact lists
- Plan meetings and take detailed minutes
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from Director
**Requirements and skills**
- Knowledgeable/Enthusiastic about Technology
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Discretion and confidentiality
- Outstanding technical skills with knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Strong organizational skills with the ability to multi-task
- Attention to detail and problem solving
- Excellent written and verbal communication skills
Ability to commute/relocate:
- Manama: Reliably commute or planning to relocate before starting work (required)
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