Office Manager Executive
7 months ago
_**Description**_
**The role - **the **Executive Office Manager** is a key role in the General Manager Office. The role coordinates the work of the Executive office and Senior Management Team and is responsible for the overall management of the General Manager Office. The Executive Office Manager is expected to manage the daily activities of the office and liaise with all external clients, ensuring a professional level of service and support to the General Manager. The role will work under direct supervision of the General Manager and in close collaboration with the senior leadership team
The key responsibilities of the role include the following:
- Managing the daily operations of the Executive Office and acting as the focal point for information concerning Office activities.
- Providing administrative and secretarial support to the General Manager and other members of the Executive Office, screening and redirecting inquiries where appropriate.
- Drafting routine correspondence, which may include undertaking desk or file research as required.
- Maintaining a calendar of appointments, meetings, travel missions and other events for members of the Executive Office, and implementing all associated organizational arrangements, including the provision of briefs.
- Managing all official correspondence to SPC member countries and territories, including circulars, recruitment notices and meeting announcements.
- Working closely with Executive in servicing the meetings of CRGA and Conference.
- Perform other duties as required by the General Manager.
- **Key selection criteria**_
- A qualification in Business Administration or related fields or equivalent experience.
- At least 10 years of experience with a minimum of 5 years in managing an executive office.
- Demonstrated ability to analyses and resolve problems in the daily operations of an executive office.
- Ability to priorities work schedules and meet strict commitments and deadlines.
- Excellent knowledge of and experience with computers and modern systems of communication.
- Fully developed public relations skills.
- Excellent written and oral communication skills for effective communication in English. (Arabic is preferable)
**Job Types**: Contract, Permanent
Contract length: 24 months
**Salary**: From BD400.000 per month
Ability to commute/relocate:
- Manama: Reliably commute or planning to relocate before starting work (preferred)
**Education**:
- Bachelor's (preferred)
**Experience**:
- Executive Office Management: 10 years (preferred)
**Language**:
- English, Arabic (preferred)
License/Certification:
- Secretarial or Administration Certification (preferred)
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