Personal Assistant to Executive

2 months ago


Manama, Bahrain Bahrain Retail Company Full time

**Job Summary**:
**Responsibilities**:
1. Schedule Management:

- Manage and maintain the executive's calendar, including scheduling appointments, meetings, and conferences.
- Coordinate and prioritize conflicting commitments, ensuring optimal use of the executive's time.
- Remind the executive of upcoming deadlines, meetings, and important events.

2. Travel and Logistics:

- Arrange complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visas.
- Prepare detailed travel agendas and ensure all necessary arrangements are made.
- Anticipate potential issues or delays and proactively find solutions.

3. Communication and Correspondence:

- Maintain an organized filing and document management system.

4. Meeting Coordination:

- Coordinate and schedule meetings, prepare agendas, and ensure all necessary materials are distributed in a timely manner.
- Take accurate meeting minutes and follow up on action items.
- Liaise with internal and external stakeholders, including clients, partners, and board members.

**Qualifications**:

- High school diploma required; bachelor's degree preferred.
- Proven experience as a Personal Assistant or similar role, supporting high-level executives.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Strong written and verbal communication skills, with excellent attention to detail.
- Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently, take initiative, and anticipate needs.
- Professional demeanor and strong interpersonal skills.

Ability to commute/relocate:

- Manama: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Personal Assistant: 2 years (required)

**Language**:

- Fluent English (required)


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