Administrator - Bahrain or QAtar

2 weeks ago

Manama, Bahrain Charles Russell Speechlys Full time

**Role and Responsibilities (this is a broad but not exhaustive list)**
- Contacting clients, agents, referrers, search providers and other parties’ solicitors to progress conveyancing transactions.
- To build relationships with clients and internal and external contacts on behalf of the team.
- Attend clients/contact in person, on the telephone or via video conference.
- Request documentation from seller’s solicitors and clients.
- Ensuring documents are returned by clients and prompting them to progress the transaction.
- Opening up new files.
- Dealing with the on-boarding process to the extent of ensuring that the clients have returned the appropriate documentation to comply with the Money Laundering Regulations.
- To maintain and update the filing systems.
- Making telephone calls to update all parties to the transaction.
- Attending seminars/property shows/exhibitions as required.
- Sending deposits and stage payments to the seller’s solicitor by the payment date.
- Chasing clients for stage payments.
- Assisting clients to successfully meet the strict deadlines of the developers.
- If required by the fee earner (and over time and under direct supervision);
- Assist with the preparation of Reports on Title;
- Order searches;
- Prepare exchange financial statements;
- Prepare files for exchange to include priority searches and checking all documents and deposit has been received by the client;
- Prepare files for completion to include final searches, drafting completion; statements and liaising with clients for balance of funds; and
- Service of notices following completion.
- To assist our fee earners in handling conveyancing cases (and over time and under direct supervision);
- To prepare full set of conveyancing documents for sale and purchase of property, mortgage and discharge as well as tenancy related documents;
- To conduct searches and handle stamping, adjudication and registration procedures;
- To undertake clerical and administrative work as may be allocated from time to time;
**Person specification**
- IT Skills to include Outlook, Word, PowerPoint and Excel.
- Well organised and strong administration skills
- The ability to prioritise and work to strict deadlines.
- Self-motivated and have a positive approach to working under pressure in a busy environment.
- Excellent attention to detail.
- Good telephone and client facing manner.

For a detailed specification please download the job description in the documents section of this page.

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