Procurement Assistant-npsa 5

6 months ago

Manama, Bahrain Dawli Full time

Procurement Assistant-NPSA 5

Background

**Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and **inspiring stories.

**Responsibilities**:
Under the guidance and supervision of the Resident Representative, the Procurement Assistant ensures execution of transparent and efficient procurement services and processes in CO. The Procurement Assistant promotes a client-focused, quality and results
- oriented approach in the Unit.

The Procurement Assistant can supervise clerical and support staff of the Procurement Unit. The Procurement Assistant works in close collaboration with the operations, programme and projects' staff in the CO and UNDP HQs staff for resolving complex Procurement related issues and information exchange.

Summary of Key Functions:

- Implementation of operational strategies
- Supports in Organizing of procurement processes
- Supports in Implementing of sourcing strategy
- Provision of logístical services
- Supports in facilitation of knowledge building and knowledge sharing

**1.Ensures implementation of the operational strategies focusing on achievement of the following results**:

- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
- CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

**2. Supports in organizing procurement processes for CO and projects and at the request of other Agencies focusing on achievement of the following results**:

- Preparation of procurement plans for the office and projects and their implementation monitoring.
- Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
- Preparation of Purchase orders and contracts in and outside Quantum, preparation of Recurring Purchase orders for contracting of services, vendors' creation in Quantum. Buyers profile in Quantum.
- Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
- Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
- Presentation of reports on procurement in the CO.
- Preparation of cost-recovery bills in Quantum for the procurement services provided by UNDP to other Agencies.
- Implementation of joint procurement processes for the UN Agencies in line with the UN reform.

**3. Supports in implementing of sourcing strategy focusing on achievement of the following result**:

- Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
- Request suppliers/vendors to register online with complete information.
- Implement supplier selection and evaluation.
- Elaborate supplier selection and evaluation criteria, and quality and performance measurement mechanisms.
- Assist in the development of Long-Term Agreements/Frameworks Agreements for more efficient category management.
- Manage and implement e-procurement system in CO.

**4. Ensures organization of logístical services focusing on achievement of the following results**:

- Organization of travel including purchase of tickets, DSA calculation, PO preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements.
- Timely conducted DSA, Travel Agencies, hotel and conference facilities surveys.

**5. Supports facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results**:

- Organize procurement training for operations and project staff.
- Organize procurement training for vendors on e-procurement modules.
- Synthesize lessons learned and best practices in procurement.
- Make sound contributions to knowledge networks and communities of practice.
- Make sure all procurement files are up to date and properly maintained in the office shared file.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core Behavioral

  • Procurement Lecturers

    6 months ago

    Manama, Bahrain BIBF Full time

    **The Digital Transformation & Project Management Centre at the Bahrain Institute of Banking & Finance is seeking a **Part Time Lecturers to deliver Procurement courses**: - Bachelor’s degree in Logistics, Procurement, Business Administration or equivalent is required - Membership of a related professional body such as the CIPS qualification is required,...

  • Procurement Specialist

    6 months ago

    Manama, Bahrain The 1 Percent Full time

    Coordinate all procurement activities with local and overseas suppliers. - Lead the sourcing process for new suppliers/products. - Preparation of orders, quotations, LPOs as necessary - Liaise to manage the ordering process - Managing inventories and maintaining accurate purchase and pricing records. - Monitor supplier performance to ensure on-time...

  • Accounting and Procurement Officer

    6 months ago

    Manama, Bahrain Food Innovation Co. W.L.L Full time

    As an **Accounting and Procurement Officer** for a restaurant business, your responsibilities may include managing financial transactions, preparing financial reports, overseeing procurement processes for food and supplies, tracking inventory, analyzing costs, negotiating with vendors, and ensuring compliance with accounting and procurement...

  • Procurement Assistant Manager

    6 months ago

    Manama, Bahrain Talent Pal Full time

    The primary role is to manage the Bank Insurance Program for Business & Personal Policies. In addition, to support management of the full Procurement life cycle; managing the vendor relationships, negotiating contracts, ensuring compliance with procurement policies and procedures, and optimizing procurement process to achieve cost savings. Moreover, provide...

  • Procurement Manager

    6 months ago

    Manama, Bahrain Colour Track Electromechanical LLC Full time

    **Work Location **:Bahrain **Job Description - Procurement Manager** The Procurement Officer investigates the market with specifications and performance requirements for company. His responsibility is to analyzes technical and commercial data based on the responses received, re-iterates with bidders, recommending those most desirable using tools like bid...

  • Procurement Officer

    6 months ago

    Manama, Bahrain MCSIX INDUSTRIAL SERVICES W.L.L Full time

    **Procurement Officer Responsibilities**: - Overseeing and supervising employees and all activities of the purchasing department. - Preparing plans for the purchase of equipment, services, and supplies. - Following and enforcing the company's procurement policies and procedures. - Reviewing, comparing, analyzing, and approving products and services to be...

  • Procurement & Logistic Executive

    6 months ago

    Manama, Bahrain Ziphire.hr Full time

    We are looking for a motivated and detail-oriented individual to join our team as a Procurement & Logistics Officer. In this entry-level position, you will be responsible for supporting the group procurement and logistics functions within the organization. This role provides an excellent opportunity for career development in the fields of procurement and...

  • Procurement Officer

    6 months ago

    Manama, Bahrain Talent Pal Full time

    **Procurement Officer Responsibilities**: - Overseeing and supervising employees and all activities of the purchasing department. - Preparing plans for the purchase of equipment, services, and supplies. - Following and enforcing the company's procurement policies and procedures. - Reviewing, comparing, analyzing, and approving products and services to be...

  • Procurement Officer

    3 months ago

    Manama, Bahrain Talent Pal Full time

    **Procurement Officer Responsibilities**: - Overseeing and supervising employees and all activities of the purchasing department. - Preparing plans for the purchase of equipment, services, and supplies. - Following and enforcing the company's procurement policies and procedures. - Reviewing, comparing, analyzing, and approving products and services to be...

  • Group Procurement Manager

    6 months ago

    Manama, Bahrain Ziphire.hr Full time

    As a Group Procurement manager, we are looking for an experienced Procurement and Logistics manager to handle group level Procurement and logistics operations. In this role, you’ll collaborate with other departments, such as Operations, Finance, Marketing, Sales Technical, HR etc. to create effective business plans, teamwork and budgeting are important...

  • IT Assistant

    6 months ago

    Manama, Bahrain HHM Full time

    **Responsibilities**: **Provide Technical Support**:Assist end-users in resolving hardware, software, and network issues. Install, configure, and troubleshoot computer systems, printers, and peripheral devices. **Maintain IT Infrastructure**:Ensure the stability, integrity, and efficient operation of all IT systems. Perform routine maintenance tasks, such...

  • Office Assistant

    6 months ago

    Manama, Bahrain Al Kooheji Technical Services Full time

    Job Responsibilities - Assistant to the Deputy General Manager Reporting to: Deputy General Manager Key Responsibilities: - Monitor the progress of all ongoing projects and provide regular updates to the Deputy General Manager - Draft letters, memos, reports and other correspondence on behalf of the Deputy General Manager as needed - Follow up with...

  • Receptionist-5 Hotel

    3 months ago

    Manama, Bahrain Career Maker Full time

    **Urgent Hiring!!** We have an open role for **Position Title_Receptionist - 5* Hotel ** with a well-established **Hospitality** group in **Bahrain**. **Key Responsibilities**: - Greet and welcome guests, visitors, and clients in a professional and friendly manner. - Handle check-in and check-out processes, utilizing **Micros** for billing, payments, and...

  • Administrative Assistant

    1 week ago

    Manama, Bahrain ERA PROJECTS Full time

    Develop and implement procurement strategies: Analyze project requirements, identify suitable suppliers, and negotiate contracts for materials, equipment, and subcontractors. - Manage the procurement process: Issue purchase orders, track deliveries, and monitor inventory levels. - Ensure quality control: Review specifications, conduct inspections, and manage...

  • Procurement Officer

    2 weeks ago

    Manama, Bahrain Al Ghalia Full time

    o Acts as the main resource person for information in matters pertaining to the purchase of goods, supplies and equipment - Ensures updated Vendor and market-price listings are maintained as required. - Liaises with suppliers regarding the delivery/placement of orders (i.e. food and non-food products) schedules and shipment deliveries. - Ensures best price...

  • Internal Assistant Auditor

    6 months ago

    Manama, Bahrain Talent Pal Full time

    Review Item wise daily sales report for any discrepancies to ensure accuracy in POS sales report for all outlets. Track bills and maintain daily settlement report of all outlets ensuring all Outlets are performing efficiently. Collect, and maintain non-financial revenue Data (Daily Guests, Daily average check size, Tickets sold) Assist in enhancing...

  • Assistant Project Manager

    1 month ago

    Manama, Bahrain Propel Consult Full time

    Assistant Project Manager - Furniture Projects Job Summary: We are seeking an experienced Assistant Project Manager to join our furniture projects team, specializing in managing commercial and residential furniture installations, custom furniture projects, and interior fit-outs. This role will support the Manager in coordinating furniture deliveries,...

  • Junior Purchasing

    7 months ago

    Manama, Bahrain Texas Chicken Full time

    **Be a part of the crew**: At Texas Chicken, we’re one big family.We like to choose people who are cheerful, unique and are constantly pushing each other to reach their goals. As a Junior Purchasing Officer, you will support the procurement team in sourcing, purchasing, and negotiating with suppliers to acquire goods and services essential for the...

  • Technical Team Leader

    6 months ago

    Manama, Bahrain Domo Ventures W.L.L. Full time

    Job Title **Technical Team Leader** Reports to Design Manager/Lead Location Kingdom of Bahrain Summary The Interior Design Technical Team Leader with a specialization in Bill of Quantities (BOQ) and supplier management is a senior position within an interior design. This role is responsible for leading a team of technical draftsmen and collaborating...

  • Director of Food

    3 months ago

    Manama, Bahrain Career Maker Full time

    We have an open role for **Position Title-Director of Food & Beverage** a well-established **hospitality Group** in **Bahrain**. The **Director of Food & Beverage** is responsible for overseeing the entire **Food & Beverage (F&B) operation** within the hotel, ensuring exceptional service, quality, and profitability. This includes managing all restaurants,...