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Procurement Assistant Manager

3 months ago

Manama, Bahrain Arab Banking Corporation Full time

The primary role is to manage the Bank Insurance Program for Business & Personal Policies. In addition, to support management of the full Procurement life cycle; managing the vendor relationships, negotiating contracts, ensuring compliance with procurement policies and procedures, and optimizing procurement process to achieve cost savings.

Moreover, provide support to procurement leadership to shape future strategy, support key Procurement functions and operations through monitoring, tracking, and reporting on compliance related issues and task within the department, conduct market research and collaborating with other departments to meet organization’s procurement need efficiently.

Principal Responsibilities, Accountabilities and Deliverables of Role:

Reporting to the Head of Procurement and Vendor management the job holder will assist on Insurance and Procurement.

1.Insurance:

  • Insurance Policy Management: responsible for managing insurance policies for the organization. This includes reviewing coverage requirements, obtaining and renewing policies, and ensuring that all necessary documentation is in place.
  • Claims Processing: assists employees to follows up on the progress of these claims by working closely with insurance providers, adjusters, and other relevant parties to ensure timely and accurate claim processing.
  • Documentation and Record-Keeping: Maintaining accurate records and documentation is crucial. Organize and maintain insurance-related documents, including policies, claims forms, correspondence, and other relevant records.
  • Communication and Coordination: serves as a point of contact for employees, clients, and insurance providers. They communicate insurance-related information, answer inquiries, and provide guidance on insurance policies and procedures.
  • Compliance and Regulatory Requirements: Staying up to date with insurance regulations and compliance requirements is essential. Ensures that the organization adheres to all legal and regulatory obligations related to insurance coverage.
  • Data Analysis and Reporting: Responsible for analyzing insurance data, identifying trends, and preparing reports for management. This helps in evaluating the effectiveness of insurance programs and identifying areas for improvement.
  • Risk Management: Collaborating with other departments, assists in identifying potential risks and implementing risk management strategies. They may participate in safety programs, loss prevention initiatives, and insurance policy reviews to mitigate risks.
  • Training and Education: Provide training and education to employees or clients regarding insurance policies, coverage, and claims procedures. This ensures that individuals understand their insurance benefits and can navigate the claims process effectively.

2.Procurement:

  • Ensure Bank ABC procurement procedures and processes are fully documented and followed by all stakeholders.
  • Develop and maintain strong relationships with internal and external stakeholders to ensure strategic procurement tenders are delivered in most effective approach.
  • Awareness of Procurement best practices and compliance, Monitor industry trends and developments.
  • Ensuring compliance with relevant regulations and standards, Conduct due diligence on potential and existing vendors.
  • Report on achievement of targets and identify any initiative or actions required.
  • Negotiate and manage tenders and contract terms with vendors to ensure value for money is achieved, and quality standards, data protection, business continuity, Cyber and information security and outsourcing requirements are fulfilled with alignment of relevant stakeholders.
  • Support Head of procurement and vendor management in the delivery of procurement strategies.
  • Analyzing procurement data, conducting spend analysis, and preparing reports.
  • Deliver competitive advantage through cost savings, value generation and cost optimization.
  • Engage with stakeholders to understand business needs and ensure that Bank ABC procurement procedures and guidelines support the needs of the Bank, and that best practices are delivered.
  • Draft, issue and evaluate tenders with alignment to Bank ABC procurement procedure and vendor code of conduct.

Knowledge: -

  • Knowledge of current principles, practices and methods, and laws, rules and regulations pertaining to supply chain management
  • Knowledge of supply market research methods
  • Knowledge of standards and evaluation methods used to assess the quality and value of goods and services.
  • Ability to analyse financial data, assess budgets and identify cost-savings opportunities.
  • Effective communication skills with internal and external stakeholders.
  • Ability to manage procurement projects efficiently from initiation to completion.
  • Identifying and mitigating potential risks associated with procurement activities.
  • Upholding high ethical standards and integrity in all procurement activities.
  • Ability to adapt to changing market conditions and organizational needs.

Education / Certifications: -

  • Member of the Chartered Institute of Purchasing and Supply or equivalent body BA or BSc degree.
  • Proven experience in Insurance field with good knowledge in all business and personal insurance policies such as BBB, Cyber and Property, Life and Medical.

Experience: -

  • Minimum of 5 years experience in managing different procurement projects. 

Personal Attributes: -

  • Strategic orientation, inquisitive, comfortable with ambiguity, and self-motivated to identify trends and improvement opportunities aligned with business objectives and strategic plans.
  • Strong project management skills with ability to plan tasks, assign resources, manage progress, remove barriers, manage change, resolve conflict, build consensus, and motivate team members across multiple projects.
  • Excellent verbal and written communication skills with the ability to tailor messages to the given audience, present information in a clear and concise manner, apply creative approaches to engage audiences, manage change, resolve conflict, and build consensus.
  • Passion for innovation and improvement for organization systems, processes, and procedures.
  • Strong leadership and influence skills that inspire trust, collaboration, and operational excellence.
  • Strong customer focus and willingness to champion changes in support of the overall improvement of the procurement function.
  • Ability to determine favorable procurement processes and coordinate supply chain activities to secure the best value for the sourced categories.
  • Ability to negotiate, influence, and advise effectively, both verbally and in writing
  • Ability to oversee competitive bid analysis and evaluation for the procurement of goods and services.