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Executive Assistant
3 weeks ago
The role of the Executive Assistant plays a vital part in supporting the president's office.
Main Responsibilities:- Administrative Support: Manage the president's schedule, scheduling meetings, appointments, and events efficiently, ensuring timely follow-up on action items from meetings involving the president.
- Documentation and Correspondence: Prepare and organize documents, presentations, and reports for the president, handling sensitive information with confidentiality.
- Liaison and Communication: Serve as a liaison between the president's office and internal/external stakeholders, facilitating communication and ensuring clear understanding of key initiatives.
- Plan and execute university events, such as alumni gatherings, donor meetings, faculty/staff appreciation events, and public lectures involving the president, ensuring their involvement aligns with their schedule.
- Coordinate travel arrangements and accommodations for the president and other senior leadership, ensuring efficient use of resources and minimizing disruptions.
- Strong organizational and time management skills, with ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent written and verbal communication skills, with ability to draft compelling content and present ideas effectively.
- Ability to maintain confidentiality and handle sensitive information with discretion.
This role requires someone who is highly organized, proactive, and capable of working in a dynamic environment, balancing both routine administrative tasks and more strategic responsibilities, while maintaining confidentiality and professionalism at all times.
This individual should possess excellent interpersonal and communication skills, with the ability to build strong relationships with various stakeholders. They should be able to work independently and as part of a team, adapting to changing priorities and deadlines.
