Admin Coordinator

5 days ago

Manama, Manama, Bahrain Era Projects Full time 15,000 - 30,000 per year

Key Responsibilities:

  • Provide administrative and clerical support to management, engineers, and site teams.
  • Maintain the Managing Director's and Engineers' schedules, including appointments, meetings, and travel arrangements.
  • Attend meetings, record minutes, and distribute summaries to relevant stakeholders.
  • Receive, screen, and route incoming calls, emails, and correspondence appropriately.
  • Prepare and handle documents, ensuring confidentiality, accuracy, and secure filing.
  • Draft letters, reports, and other communications as required.
  • Prepare invoices, assist in bookkeeping, and coordinate with the accounts department on payments and documentation.
  • Maintain both electronic and paper records in an organized and easily retrievable manner.
  • Support project quality control documentation and ensure compliance with construction regulations and company standards.
  • Monitor contractor drawings, maintain installation records, and assist in evaluating payment applications.
  • Coordinate between departments to ensure smooth communication and efficient workflow.
  • Assist in staff and office administration, procurement coordination, and document control.

Experience & Skills Required:

  • Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.
  • 2–3 years of administrative experience in a construction or engineering company (preferred).
  • Knowledge of office and accounting procedures.
  • Exceptional computer skills, especially in MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent communication, organizational, and interpersonal skills.
  • Ability to multitask, prioritize, and meet tight deadlines with minimal supervision.
  • Strong customer service and problem-solving abilities.
  • Familiarity with document control systems or ERP software will be an added advantage.

Job Types: Full-time, Permanent

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