Accounts Executive

Department: Finance & Corporate Services

Reporting to: Chief Financial Officer (CFO)

Location: Manama, Kingdom of Bahrain

Purpose of the Role

To manage and execute the day-to-day accounting operations, financial documentation, and compliance processes for SFMGC. The Accounts Executive ensures accuracy and timeliness in recording financial transactions, reconciling accounts, maintaining documentation, and supporting VAT and audit compliance. The role upholds strong internal controls, supports the CFO in financial reporting, and ensures financial integrity across projects, suppliers, and clients.

Core Responsibilities

1. Accounting Operations & Documentation

• Prepare and process payment vouchers, receipt vouchers, and cheques for approved payments.
• Record daily payments and receipts accurately into the accounting system and update the Daily Cash Flow Register.
• Maintain systematic filing of vouchers, cheque copies, and expense claims in sequential order for audit traceability.
• Enter invoices, receipts, and payments into the accounting system to ensure up-to-date and accurate financial data.
• Verify and post monthly progress invoices, ensuring alignment with the Contracts Department prior to posting.
• Check, update, and reconcile inventory entries in coordination with warehouse and procurement teams.

2. Accounts Payable (A/P) Management

• Process and validate supplier invoices against purchase orders, delivery notes, and approvals.
• Prepare supplier payment runs as per agreed terms and ensure all supporting documentation is complete.
• Perform monthly reconciliation of Accounts Payable with supplier statements and resolve discrepancies promptly.
• Maintain proper tracking of advances, retentions, and debit notes to ensure accurate liabilities.

3. Accounts Receivable (A/R) Management

• Record and monitor client invoices, receipts, and retention recoveries.
• Reconcile Accounts Receivable balances with client or Contracts Department records monthly.
• Prepare collection reports, aged receivable statements, and follow-up updates for management.
• Ensure accurate posting of contract variations, retention releases, and advance recoveries.

4. Cash Flow & Treasury Support

• Maintain Daily and Weekly Cash Flow Statements reflecting current and projected liquidity positions.
• Support the CFO in preparing monthly and quarterly cash forecasts for management planning.
• Manage petty cash disbursements, reimbursement claims, and ensure compliance with internal limits.
• Reconcile bank statements monthly and support treasury transactions including deposits, transfers, and credit utilization.
• Prepare banking documentation for auditors, financial institutions, and project financiers as needed.

5. VAT, Compliance & Audit Support

• Review and verify sales and purchase entries to ensure accuracy ahead of VAT submission deadlines.
• Assist in preparing VAT computations, reconciliations, and returns in compliance with the National Bureau for Revenue (NBR).
• Maintain organized documentation for VAT audits and tax assessments.
• Support external and internal audits by preparing account schedules, reconciliations, and supporting documents.
• Ensure compliance with SFMGC's Quality Management System (QMS) and accounting policies.

6. General Ledger & Reporting

• Post journal entries for accruals, prepayments, and adjustments in line with IFRS standards.
• Support the CFO in preparing trial balances, monthly management accounts, and audit schedules.
• Assist in project cost tracking, including expense allocation, job costing, and cost-to-completion analyses.
• Identify and report any inconsistencies or discrepancies in ledgers or project-level accounts.

7. Internal Controls & Risk Management

• Enforce internal financial control procedures in line with SFMGC's QMS and ISO standards.
• Conduct periodic self-audits on AP, AR, and petty cash records to identify risk exposures.
• Monitor compliance with company approval limits, documentation protocols, and segregation of duties.
• Recommend and implement process improvements to strengthen financial discipline and data integrity.
• Report non-compliance or potential control weaknesses to the CFO with mitigation proposals.

8. ERP Systems, Reporting & Digitalization

• Utilize ERP/accounting systems (Tally Prime, SAP, or equivalent) to ensure integrated project and finance reporting.
• Support digitalization initiatives by automating reconciliation templates and management dashboards.
• Ensure all accounting data is system-driven and aligned across Procurement, Contracts, and Operations modules.
• Generate customized financial reports from the ERP system for CFO and management use.

9. Cross-Department Coordination & Support

• Collaborate closely with the Contracts, Procurement, and Project teams to reconcile operational and financial data.
• Coordinate with HR for payroll processing, staff expense verification, and benefits reconciliation.
• Provide financial support for project audits, insurance renewals, and compliance certifications.
• Undertake any ad hoc analysis or reporting tasks as instructed by the CFO or management.

Qualifications & Experience

• Bachelor's Degree or Diploma in Accounting, Finance, or Commerce.
• 4–6 years of relevant experience in accounting or finance, preferably in construction, contracting, or engineering sectors.
• Strong working knowledge of IFRS, VAT compliance, and Bahrain financial regulations.
• Proficiency in ERP/accounting systems (E Promise,Tally, SAP, or equivalent).
• Advanced Microsoft Excel skills (Pivot, VLOOKUP, reconciliations).
• High attention to detail, accuracy, and organizational discipline.
• Strong written and verbal communication skills in English; Arabic is an advantage.

Key Competencies

• Accuracy and integrity in financial data management.
• Strong understanding of accounting cycles and documentation control.
• Effective reconciliation and problem-solving abilities.
• Compliance-driven mindset with attention to detail.
• Collaboration and coordination with cross-functional departments.
• Confidentiality, ethical conduct, and adherence to corporate governance.
• Time management and accountability in meeting reporting deadlines.

Performance Indicators

• Accuracy and timeliness of accounting entries and reconciliations.
• Compliance with VAT and audit deadlines.
• Integrity and organization of financial documentation and records.
• Efficiency of payment and collection cycles.
• Consistency in daily and monthly cash flow reporting.

Job Type: Full-time