executive assistant

6 hours ago

Bahrain Gulf Air Full time $32,000 - $64,000 per year

JOB PURPOSE

  • To Manage, Coordinate and Execute various administrative functions of the designated Chiefs Office and execution of any other task entrusted by the Line Manager.
  • This professional role shall be presented at middle and senior management forums and will be dealing with both Internal colleagues and external Visitors/ Stakeholders on behalf of the Line Manager and the management team.
  • Provide professional assistance to Line Manager and team members and is often trusted with complex duties and sensitive information, producing reports & presentation.
  • In addition to general administrative work, this role is in charge of scheduling meetings, taking minutes during sessions and follow up with Dept's executive leadership.
  • Responsible to ensure the smooth-running of the office by working on a one-to-one basis and being the point of contact with the Management, but also on a wider basis with internal and external clients

MAIN DUTIES

Financial Management:

  • Maintenance of records for future audits in line with Documents Retention Policy.
  • Coordinate Project Management activities for related projects and act as single point of contact for the division.

Office Administration and Documentation Management:

  • Support Line Manager in daily administrative and operational activities.
  • Review of updated Manuals at periodic intervals to verify its relevance and for future audit purpose.
  • Establish Office administrative procedures and implement approved best practices.
  • Maintain a good data base and all relevant files of various communications received and sent to various Internal & External parties from CXXO Office.
  • Execute effective required controls over incoming and outgoing emails, letters, circulars, memos, SOPs and Manuals relevant to CXXO Office functions.
  • Administer circulation of circulars to relevant distribution list parties
  • Support Line Manager with draft letters concerning department subjects.
  • Department related HR matters.
  • Maintaining the current filing and database system and looking for ways to improve the current systems.

Reports and Database Management:

  • Collect relevant data from departments for submission of necessary reports to senior management.
  • Organize, collect and compile reports that are received at an adhoc basis when requested by CEO Office and / or various internal / external stakeholders.
  • Other adhoc reports as requested by executive management in a timely manner.

Management of Meetings/Conferences/Workshops:

  • Plan, manage and organize meetings/conferences and travel plans for Line Manager.
  • Prepare relevant presentation material in terms of concepts, processes and documents as desired by Line Manager in close consultation with senior Leadership team.
  • Prepare and coordinate follow up actions within department team as directed by Line Manager.
  • Organize and coordinate the end to end activities for various team workshops.

Skilled Support/ Other tasks:

  • Professional assistance to senior management members within the team.
  • Execution of Complex duties as entrusted by CXXO and dealing with sensitive/confidential information pertaining to business with high levels of integrity.
  • Ensure compliance and adherence to organization policies by all departments and bring to the notice of CXXO of any deviations.

Education & Experience

  • Bachelors Degree holder
  • Should have a total experience of 5 years in a similar role and knowledge.

  • Executive - Human Capital

    4 days ago

    Bahrain Apparel Group Full time 15,000 - 30,000 per year

    DescriptionObjective:The Human Capital Executive is responsible for providing support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and employee counseling.The Human Capital Executive provides advice and assistance to supervisors and staff. This may include information on...

  • F&B Assistant Marketing Manager

    4 days ago

    Bahrain Marriott Hotels Resorts Full time 40,000 - 80,000 per year

    DescriptionJOB SUMMARY This position reports to the Director of Public Relations & Marketing. F&B Assistant Marketing Manager develops and executes marketing strategies for food and beverage outlets, supporting social media team, content creation, campaign planning, and performance analysis to drive brand awareness and customer...

  • F&B Assistant Marketing Manager

    2 days ago

    Bahrain Marriott Hotels Resorts Full time $45,000 - $90,000 per year

    DescriptionDescription for Internal CandidatesJOB SUMMARY This position reports to the Director of Public Relations & Marketing. F&B Assistant Marketing Manager develops and executes marketing strategies for food and beverage outlets, supporting social media team, content creation, campaign planning, and performance analysis to drive brand awareness and...

  • Business Development Executive

    4 days ago

    Bahrain Oceanicresources Full time $8,000 - $12,000 per year

    Job Description Oceanic Resources are pleased to represent this mid-sized well-known and respected freight forwarder in their expansion of their commercial team across GCC.Multiple positions available as detailed below.Please share your CV and interest by email to to be considered.Open Positions and Salary Range:✓ Business Development Executives –...

  • Executive Secretary

    4 days ago

    Juffair, Manama, , Bahrain Liberal Construction Full time $30,000 - $60,000 per year

    About Liberal ConstructionLiberal Construction was established in 2010 in support of the U.S. Military's mission in the Middle East. Today, Liberal is a global organization headquartered in the U.S. providing design/build (D/B) and design/bid/build (D/B/B) services for Federal and private sector customers. Liberal is an SBA-registered small business. Based...

  • Assistant Manager

    4 days ago

    Bahrain Apparel Group Full time 15,000 - 30,000 per year

    Description POSITION OBJECTIVEA restaurant manager's primary role is to manage and control the day to day restaurant operationsKey Responsibilities- Ensure that FOH and BOH staffs are familiar with the day's requirement.- Ensure training of all staff is done prior to restaurant opening and whenever needed to maintain excellence of operation standards.-...

  • interline & trucking executive

    4 days ago

    Bahrain Gulf Air Full time 90,000 - 120,000 per year

    MAIN OBJECTIVESResponsible for developing and maintaining relationships with other airlines and trucking companies, for the purpose of establishing and growing interline traffic flows at optimal costs. Planning, organizing, and directing; managing and evaluation of the supply chain/logistics operations in an organization. Work with internal and external...

  • Merchandiser

    4 days ago

    Bahrain Apparel Group Full time 30,000 - 60,000 per year

    DescriptionObjective:This position assists the Brand Manager in planning product and assortment strategies that meet or exceed financial goals. It involves coordinating all activities related to the allocation and delivery of merchandise across stores in the region, supporting pre-season financial planning, in-season forecasting, open-to-buy management, and...

  • Sales Section Head

    2 days ago

    Bahrain Napco Full time 4,000 - 12,000 per year

    DescriptionJob Responsibilities & Tasks (Duties include but are not limited to) • Implementing and executing sales strategies as per the instructions of sales management. • Initiating tactical action plans and presenting them to the FSM/SM • Monitoring competitors move as well as major trends and shifts in consumer and client's behaviour and reporting...

  • Luxury Client Advisor

    4 days ago

    Bahrain Propel Consult Full time 6,000 - 12,000 per year

    CompanyOur client is one of the world's most famous luxury fashion groups and has thousands of employees across 60+ countries. They are currently looking for a Luxury Client Advisor to be based in Bahrain.Duties & Responsibilities: Provide exceptional customer experience by ensuring the customer is always the top priorityPromptly and politely respond to...