Secretary (legal)

4 months ago

Manama, Manama, Bahrain Propel Consult Full time
Job SummaryOur client has succeeded to be one of the world's most innovative Islamic investment banks. They are currently looking to recruit a Secretary (legal) to be based in BahrainDuties & Responsibilities
  • Full management of executive's schedule for both external and internal sources.
  • Organise, prioritise and handle large volumes of Placement & Relationship Management related information, e-mails and telephone calls.
  • Coordinate and schedule complex activities to include client meetings, travel, onsite and off-site meetings, and department activities.
  • Handle highly confidential and non-routine information.
  • General office management, supply ordering, mail processing and attendance recordkeeping.
  • Work independently and within the Placement & Relationship Management team on special projects.
  • Compose and process general correspondences, e-mails, memos, PowerPoint presentations, and business plans.
  • Extensive management of Executive Director of Placement & Relationship
  • Management's calendar, email box and contact information.
  • Arrange and coordinate all travel arrangements (visas, flights, hotels, car hire etc).
  • Manage administrative activities related to processing of payments for department expenses and Executive Director of Placement & Relationship Management's expense reimbursements through Oracle.
  • Prepare, store, proof read and coordinate client sales documentation.
  • Log client details into a customer relationship management system.
  • Maintain documentation for quality audit.
  • Communicate with department heads to gather or convey relevant information.
  • Organise and file business correspondence and material.
  • Organise and keep necessary data and visuals for key meetings.
  • Co-ordinate the translation of documents to Arabic or English as required.Perform other administrative projects and administrative duties as required.
  • Conduct other duties and special project as required.
Qualification & Experience
  • Diploma or degree in office management
  • Good skills and knowledge of Lotus notes scheduling, mail and calendar, applicable software programs, and of office machinery and equipment
  • At least 2 years of office administration experience in Legal Deaprtment or in Law firm
  • Excellent communication skills both written and oral
  • Self-confidence and professional demeanour
  • Ability to work independently and with high degree of self-checking and direction

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