Document Controller
5 months ago
Experienced Document Controller responsible for coordinating and managing all the document control and information flow requirements relating to incoming and outgoing drawings, instructions, requests for information, correspondence, and reports.
**Duties & Responsibilities**:
Monitoring the information flow on the in-house collaboration tool (Project Wise).
Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation.
General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing.
Information Management & Archiving
Receive and archive all electronic information and hard copies as required.
Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol.
Information Management System (IMS)
Prepare and issue formal Transmittals for all outgoing information.
Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents.
Monitor incoming queries (RFI’s) and information on Project wise to ensure all actions are
completed.
Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time.
Act as first point of contact for contractor queries regarding the IMS and provide training where necessary.
Project Administration
Monitor project programme to highlight key dates and aid their successful completion.
Prepare and update reports, minutes, and other documentation as necessary.
Assist team members with the relevant document management procedures.
Collect and/or track other data as required by the project team
Print drawings and documents as necessary.
**Requirements**:
Qualified with minimum 3 years work experience in Construction industry as Document Controller
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