Office Manager
5 months ago
Description
The Role & Key Responsibilities:
The Office Manager is expected to build and sustain excellent team and client relationships as well as deliver support as needed. Job role will include but not limited to the below mentioned items:
- Work with Operations Team, other Support Teams and Senior Management Team to achieve all service delivery objectives whether internal or external.
- Client / internal / hiring and interview meeting/s scheduling and preparation.
- To oversee the planning of annual internal and external audits and to liaise with auditors and other involved parties to ensure timetables are respected and work is completed as initially planned.
- To provide cover to other teams in times of need.
- To be a good team player and to always show compassion and enthusiasm in the workplace.
- Process joiners and Leavers visa documentations accordingly with relevant authorities.
- Monitoring staff performances, attendance and appraisals.
- Implementation of company Policies, rules and regulations and to ensure compliance to the Bahrain Labour Law and Regulations.
- Liaising, ensuring smooth flow of information and maintaining good relationship with GOSI, LMRA MOIC and CBB
- Daily management of petty cash.
- Monitoring of receivables, payables and other expenses.
- Monitoring intercompany items related to income/expenses.
- Monitoring of regulatory cash requirement.
- Cashflow projection and analysis.
- Organizing staff events.
- Support related to hotels, transportation, food and other matters.
- Courier and postal services.
- Archiving and other related activities.
- KYC and other required tasks regarding suppliers / vendors management.
- Reception and to maintain the overall well-being of the office.
- Ad hoc daily tasks and occasional hardware support.
Reception
- Cover front desk during reception opening hours
- Switchboard management, answer and forward incoming calls
- Welcome and guide all visitors
- Escort unauthorised vendors
- Escort externals to the meeting room
- Inform staff about couriers and visitors
- Act as central place for general queries then dispatch accordingly to other teams such as IT, Facilities, Management, CSM teamswhen necessary
Courier / Post
- Collect Incoming post
- Dispatch all incoming mails by 11.00 am
- Promptly inform individuals when couriers are delivered.
- Organize outgoing mails/couriers according to the procedure
- Keep the entity lists up to date. Domiciled entities per office/entities to be returned
- Be the point of contact for Post and all courier companies
- Archive all sending and delivery slips
- Follow to the Post handling procedure
Meeting Rooms and Office
- Manage meeting rooms bookings
- Promptly clear after meeting and set up in advance. All confidential materials are gathered up post meeting and disposed of
- Telephone instructions and WiFi code should be laminated and left on card in all meeting rooms
- Monitor coffee / tea stocks and order well in advance of running out
- Monitor water stock and reorder as necessary and organise prompt removal of empty water canisters
- Pens / notepads to place before the meeting commences in the meeting rooms
Catering
- All catering requirements must be managed.
- Meeting rooms to be set up in advance of a meeting with appropriate crockery (No paper plates, cutlery or milk cartons)
- Coffee pots / tea pots should be put in room just before meeting starts to guarantee service level
- Daily check the coffee machine at the earliest convenience to ensure they are ready for use, filled with milk and without cleaning needed
Office management
- Stationery stock to be monitored proactively each week.
- Maintain list of contractors
- Guest cards management and monitoring
- Visitor parking space management
- Liaise with building maintenance for minor curative maintenance
- Keep the evacuation lists up to date
- 1st aid box regular check/refill
- Company branded stationery to be kept in stock (note pads, compliment slips, envelopes etc.)
Administrative & Client assistance
- Administrative tasks (e.g. archiving, bind presentations, scan etc.)
- Client mail management back up
Skills Required:
- Academic background with desirable qualifications/certifications in Accounting / Finance / Banking / Management / Human Resources / Psychology.
- Minimum 5-10 years of industry experience
- Ability to reflect and review actions
- Self-motivated and able to motivate the team
- A confident manner and the ability to use appropriate styles of communication with the team & clients
- An ability to work under pressure
- Think creatively and deliver pragmatic solutions
- Strong IT skills
- Possess personal qualities of integrity and discretion
- Proficient knowledge on Microsoft Excel, PowerPoint, Word, etc.
-
Office Manager
5 months ago
Manama, Bahrain The 1 Percent Full timeThe Office Manager should be able to Manage the office requirements, office maintenance overview, and operational responsibilities, and also possess a friendly demeanor to effectively interact with the office. With a minimum of 5 years of experience. Key responsibilities: - Excellent English & Arabic written and communication skills - Ability to draft...
-
Office Manager
5 months ago
Manama, Bahrain Parsons Full time**Office Manager** **Bahrain** Parsons is looking for an amazingly talented **Office Manager **to join our team! In this role you will get to be responsible for developing standards and promoting activities that enhance operational procedures. **What You'll Be Doing**: - Organize and schedule meetings and appointments. - Partner with HR to maintain...
-
Office Manager
5 months ago
Manama, Bahrain The 1 Percent Full timeThe Office Manager should be able to Manage the office requirements, office maintenance overview, and operational responsibilities, and also possess a friendly demeanor to effectively interact with the office. With a minimum of 5 years of experience. Key responsibilities: - Excellent English & Arabic written and communication skills - Ability to draft...
-
Office Manager
7 months ago
Manama, Bahrain Habara Hotel & Restaurant Management W.L.L. Full time**Habara Hotel & Restaurant Management W.L.L. Is hiring Office Manager** We are seeking a highly organized and experienced Office Manager to oversee all operations within our company's office, which includes various departments such as administration, finance, marketing, and more. As the Office Manager, you will be responsible for ensuring that all work...
-
Office Manager, Bahrain
5 months ago
Manama, Bahrain Charles Russell Speechlys Full timeLocation PO Box 31249, Manama Category Contract type Permanent - Full Time Salary Competitive Working hours Full time **Office Manager, Bahrain**: As our office manager you would be responsible for the efficient functioning of our office through a wide range of administrative, financial, and managerial tasks. This role reports into our Head of...
-
Office Manager
5 months ago
Manama, Bahrain Apex Group Ltd Full timeOffice Manager **Description** **The Role & Key Responsibilities**: The Office Manager is expected to build and sustain excellent team and client relationships as well as deliver support as needed. Job role will include but not limited to the below mentioned items: - Work with Operations Team, other Support Teams and Senior Management Team to achieve all...
-
Front Office Manager
6 months ago
Manama, Bahrain Hilton Full timeFront Office Manager A Front Office Manager supervises the Front Office Team to ensure that Team Members are prepared and well-informed to deliver our Guests an exceptional experience from check-in through check-out. **What will I be doing?** As Front Office Manager, you will oversee the Front Office Team which is the main connection between the Guest,...
-
Bma - Pro Consul (Ao)
5 months ago
Manama, Bahrain Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) 1 The British Embassy Bahrain has a vacancy for a Pro Consul, job grade Administrative Officer (AO). The jobholder will be expected to have the ability to deliver a professional and efficient Consular service to British Nationals in Bahrain. Reporting to the Vice Consul, the main purpose of the role is to ensure...
-
Front Office Manager
5 months ago
Manama, Bahrain Naturecene Full timeThe Front Office Manager plays a pivotal role in launching our eco-luxury resort, overseeing every guest detail from reservations to check-out. Responsibilities include creating top-notch policies, training staff for exceptional service, and handling guest needs. Beyond the front desk, the role will manage marine operations with a focus on sustainability....
-
Assistant Front Office Manager
2 months ago
Manama, Bahrain Hilton Full timeAssistant Front Office Manager An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. **What will I be doing?** As Assistant Front Office Manager, you will assist in supervising the Front Office...
-
Admin Head
3 months ago
Manama, Bahrain Vamonos Hygiene Full time**Responsibilities** - Serve as the point person for Admin Head duties including: - Maintenance - Mailing - Supplies - Equipment - Bills - Errands - Shopping - Schedule meetings and appointments - Organize the office layout and order stationery and equipment - Maintain the office condition and arrange necessary repairs - Partner with HR to update and...
-
IT Officer
5 months ago
Manama, Bahrain Tegdar Center for Nutrition W.L.L Full timeAn IT Officer is a professional who works closely with teams of technical experts to implement and manage computer systems, hardware, software, and networks in an organization. This job requires a solid understanding of networking, web development, and database management. An IT Officer's job description also includes ensuring that computer systems and...
-
Assistant Front Office Manager
2 months ago
Manama, Bahrain Talent Pal Full timeAssistant Front Office Manager An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. **What will I be doing?** As Assistant Front Office Manager, you will assist in supervising the Front Office...
-
Office Helper
5 months ago
Manama, Bahrain Fathom Media Full timePreferably Female - **Office Cleaning**: Vacuum and mop all areas of the office regularly. Ensure all office trash is maintained and trash bags are replaced when necessary. - **Office Arrangement**: Keep all office items in their designated places and maintain a tidy office environment. This includes arranging office supplies in an orderly manner. - **File...
-
Prequalification/vendor Management Officer
5 months ago
Manama, Bahrain Nexcel Computer Solutions Full time**Job Summary**: As a Prequalification/Vendor Management Officer, you will play a crucial role in our company by ensuring that our vendors meet our high standards of quality and service. You will be responsible for prequalifying potential vendors, managing relationships with existing vendors, and ensuring compliance with company policies and industry...
-
Procurement Officer
5 months ago
Manama, Bahrain MCSIX INDUSTRIAL SERVICES W.L.L Full time**Procurement Officer Responsibilities**: - Overseeing and supervising employees and all activities of the purchasing department. - Preparing plans for the purchase of equipment, services, and supplies. - Following and enforcing the company's procurement policies and procedures. - Reviewing, comparing, analyzing, and approving products and services to be...
-
Office Administrator
6 months ago
Manama, Bahrain Ziphire.hr Full timeGreet visitors and direct them to the appropriate person or department. - Answer and direct phone calls in a professional manner. - Manage incoming and outgoing mail, packages, and deliveries. - Maintain office supplies inventory and place orders as needed. - Schedule and coordinate meetings, appointments, and conference rooms. - Assist with travel...
-
Compliance Officer
5 months ago
Manama, Bahrain Arab Banking Corporation Full timeABC seeks to recruit a Compliance Officer - Governance and Risk Management in the Group Compliance Department. The Compliance Officer - Governance and Risk Management will be responsible for supporting the operationalization group-wide of the Bank ABC Compliance Framework and Compliance Methodology, including amongst others the Compliance Universe,...
-
Duty Manager
3 months ago
Manama, Bahrain Jumeirah Full timeDuty Manager - Front Office - Jumeirah Gulf of Bahrain - (2400002T) **About Jumeirah & the Hotel**: Jumeirah Group, a member of Dubai Holding, has been making a distinguished impact on the global hospitality market for more than two decades with its Stay Different brand promise. Its award-winning destinations, such as the iconic Burj Al Arab Jumeirah,...
-
Duty Manager
2 months ago
Manama, Bahrain Talent Pal Full timeDuty Manager - Front Office - Jumeirah Gulf of Bahrain - (2400002T) **About Jumeirah & the Hotel**: Jumeirah Group, a member of Dubai Holding, has been making a distinguished impact on the global hospitality market for more than two decades with its Stay Different brand promise. Its award-winning destinations, such as the iconic Burj Al Arab Jumeirah,...