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Administrative Support Professional
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To carry out the routine tasks of a secretary and document controller for the department head, including all the below tasks, and assisting in organizing and facilitating meetings, archives (hard and soft), department communications, etc...
**Key Responsibilities**
- Ensuring quick delivery of outgoing mail.
- Maintain daily register for incoming and outgoing mails.
- Filing daily correspondence based on company's filing system.
- Facilitate flow of documents and up keeping of important information.
- Uploading/downloading, copying and printing of incoming and outgoing project documents and drawings.
- Archiving and filing project documents according to company standards.
- Ensuring the latest revision and approval status of drawings is kept updated continuously.
- Maintaining safe storage and file backup routines for disaster readiness and recovery.
**Daily Tasks and Routines**
- Composing and typing correspondence letters for senders and receivers of project documents.
- Helping the development department with daily tasks and routines.
- Preparation of reports and handling all correspondence independently.
- Attending meetings and generating minutes of meetings.
- Attending phone calls and arranging appointments of the department head.
- Coordinating with consultants and arranging meetings.
- Organizing and updating calendar appointments of department head.
- Preparing all travel requirements of the department head.
- Controlling all documents based on company's reference system.
**Academic and Professional Qualifications**
- Relevant university/higher education: Bachelor degree in office management/secretarial skills.
- Excellent English communication skills: writing & speaking.
- About 4-8 years in document controlling of real estate documents with high standards of organizational skills.
- Computer skills: words, excel, Power Point (good to have).
About Charterhouse Partnership Careers
We are a leading regional recruiter within our area of disciplines and functional markets. Our professional and bespoke contingency and retained search services cater to all sectors of the market, ensuring service quality thanks to our focus on flexibility. With international offices in Abu Dhabi, Hong Kong, Melbourne, Singapore, and Sydney, we offer unique career opportunities.