
Executive Office Manager
6 hours ago
We are seeking a seasoned Executive Assistant to provide high-level support to our senior executive.
The ideal candidate will possess exceptional organizational and communication skills, ensuring seamless execution of complex projects.
- Directly reporting to the Managing Director
- Manage all correspondence and phone calls with strict confidentiality
- Efficiently coordinate calendars, appointments, and travel arrangements
- Daily independent correspondence such as reminders and follow-ups
- Accurate diary management
- Day-to-day administrative tasks related to the MD's office
- Travel arrangements for the MD
- Management of Rental and Lease Agreements
- Collaboration with the Legal Manager/Head for pending matters, follow-up, and reporting
- Financial administration tasks
Responsibilities:
Human Resources:
- Initiate recruitment processes by identifying suitable candidates within the company's guidelines
- Finalize recruitment procedures once a candidate is selected, including offer letters, agreements, staff file preparation, and record updates
Administration:
- Procurement of kitchen items
- Office stationery procurement
- Coordination of printing jobs for office and factory stationery
- Preparation of purchase orders through inquiry and competitive quote selection, with tracking until delivery
Legislation:
- Handling of Rental and Lease Agreements
- Collaboration with the Legal Manager/Head for pending matters, follow-up, and reporting
Finance:
- Collection of financial statements from various departments
- Collaboration with the Head Finance and analysis of these statements
- Preparation of reports for the MD based on financial data
Requirements:
- Bachelor's degree in Business Administration/Finance, Office Management, or a related field (desired)
- A minimum of 7 years of experience as an executive secretary or similar position
- Exceptional organizational and time-management skills
- Proficiency in Microsoft Office Suite
- Outstanding communication and interpersonal abilities
- Mastery in handling confidential information
Job Details:
Mid-Senior level
Full-time employment
Administrative job function
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