President's Office Administrative Assistant

13 hours ago


Manama, Manama, Bahrain Gulf University, Kingdom Of Bahrain Full time

Role Summary:

We are seeking an accomplished administrative professional to support our President's Office at Gulf University, Kingdom Of Bahrain. As a key member of our management team, you will provide expert administrative support to our staff, contributing to the overall success of the institution.

Key Accountabilities:

  • Provide administrative assistance to senior staff members.
  • Manage correspondence, reports, and documents efficiently and accurately.
  • Coordinate meetings, conferences, and travel arrangements to ensure smooth execution.
  • Develop and implement office systems to enhance productivity.
  • Manage calendars and schedules to optimize resource allocation.
  • Arrange appointments and confirm details with internal and external stakeholders.
  • Organize events, both internal and external, requiring meticulous planning.
  • Handle incoming mail and materials with discretion.
  • Create and maintain filing systems for easy access to information.
  • Communicate effectively in writing and verbally to address inquiries and provide essential information.
  • Establish and maintain relationships with internal and external contacts.
  • Facilitate the flow of information within and outside the organization.

Requirements:

  • Bachelor's Degree or Diploma as a minimum qualification.
  • A minimum of 2 years of experience in various secretary roles.
  • Excellent English and Arabic language skills are essential.
  • Proficient in computer applications, including Microsoft Office.


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