Gulf University Assistant

8 hours ago

Manama, Manama, Bahrain Gulf University, Kingdom Of Bahrain Full time

About the Role:

We are seeking an experienced University Administrator to join our team at Gulf University, Kingdom Of Bahrain. As a key member of the President's Office, you will provide exceptional administrative support to our management and staff.

Key Responsibilities:

  • Provide administrative support to management and staff.
  • Manage correspondence, reports, and documents.
  • Organize and coordinate meetings, conferences, and travel arrangements.
  • Implement and maintain office systems.
  • Maintain schedules and calendars.
  • Arrange and confirm appointments.
  • Organize internal and external events.
  • Handle incoming mail and other material.
  • Set up and maintain filing systems.
  • Collate information.
  • Maintain databases.
  • Communicate verbally and in writing to answer inquiries and provide information.
  • Liaison with internal and external contacts.
  • Coordinate the flow of information both internally and externally.

Requirements:

  • Bachelor's Degree or Diploma.
  • At least 2 years of experience in various secretary roles.
  • Excellent English and Arabic language skills.
  • Proficient in computers.

Essential Skills and Abilities:

  • Knowledge of Microsoft Office and telephone protocol.
  • Computer literacy with the ability to learn new software applications.
  • Professional verbal and written communication skills and the ability to type 60 wpm.
  • Knowledge of planning and scheduling techniques.
  • Ability to communicate effectively, both orally and in writing.
  • Attention to detail, excellent organizational skills, and discretion with confidential information.
  • Knowledge of business principles.
  • Proven experience of producing correspondence and documents.
  • Proven experience in information and communication management.
  • Attention to detail.
  • Confidentiality.
  • Planning and organizing.
  • Time management.
  • Interpersonal skills.
  • Customer-service orientation.
  • Initiative.
  • Reliability.
  • Stress tolerance.

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