Personal Assistant/Document Controller

1 week ago

Manama, Manama, Bahrain VGA Holdings Full time 15,000 - 30,000 per year

We are seeking a detail-oriented and organized Document Controller/ Admin assistant to join our team. In this role, you will be responsible for managing and maintaining a comprehensive system for all project-related documentation. You will ensure the accuracy, quality, and integrity of our documents while maintaining strict control over their distribution and accessibility. You will be working alongside the Executive Assistants of the company, in aiding them in administrative work wherever necessary.

Key Responsibilities

File Maintenance and Organization: Maintain and organize all project documents and files, both physical and electronic, ensuring they are easily retrievable and stored in a logical, structured manner. Create a document registry and index to follow. Edit to make sure all the documentation is version controlled,spell checked, aligned and meeting the same standards.

Document Tracking: Monitor the status of all documents, tracking their location and progress throughout the workflow, and providing real-time updates to project teams.

Information Management: Manage the flow of controlled documents, ensuring all revisions, approvals, and distributions are recorded accurately and efficiently.

Compliance and Audits: Ensure all documentation practices comply with company standards and regulatory requirements. Assist in preparing for and conducting internal and external audits.

Software Proficiency: Utilize document control software and other digital tools to manage and track documents effectively. Manage the documents in Google Drive.

Team Collaboration: Work closely with project managers, engineers, and other team members to ensure all documentation needs are met in a timely manner.

Assistant Duties: Assist the Executive Assistants in administrative duties. Control and keep track of the company calendars, setting up meetings and informing the right parties.

Qualifications

Experience: A minimum of 2 years of proven experience in a document controller role or admin assistance.

Skills: Strong organizational and time-management skills with meticulous attention to detail.

Technical Proficiency: Must be tech-savvy and proficient in using document management systems, Microsoft Office Suite,Google Drive and other relevant software.

Communication: Excellent verbal and written communication skills, Fluent in English.

Problem-Solving: Proactive and capable of working independently to solve problems and improve document control processes.

If interested, Whatsapp message only (No calls):

Or email:

Job Type: Full-time

Job Type: Full-time

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