Document Controller
2 weeks ago
Parsons is looking for an amazingly talented **Document Controller / Administrator**to join our team In this role you will get to **Insert one sentence summary of key job role**.
**What You'll Be Doing**:
- Reconciles various office accounts; pays operating bills or submits appropriate documentation to the corporate office for payment. Follows up as needed to ensure timeliness and avoidance of late payments.
- Prepares financial reports as requested by management.
- Keeps current on all project and Company policies and procedures, interpreting and administering same.
- May represent the office by attendance at meetings with the client or others. Keeps manager informed of all pertinent action/pending action.
- Administers the operating budget for the project office. Gives input for initial figures; investigates, resolves, and reports all variances to the Project/Operations Manager.
- Purchases and maintains an appropriate inventory of frequently used office supplies.
- Originates correspondence and reports not requiring the personal attention of Project/Operations Manager.
- Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
- Coordinates telephone changes, office moves, best utilization of space/equipment, etc.
- May supervise lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations.
- Performs other responsibilities associated with this position as may be appropriate.
**What Required Skills You'll Bring**:
- Bachelor's Degree in Accounting, Finance, Business (or equivalent).
- 10 years of experience in an administrative/financial capacity, including at least 3 years of lead/supervisory experience.
- Strong written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
- A working knowledge of company policies and procedures is preferred, as well as a demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.
**Minimum Clearance Required to Start**:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
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