Admin Supervisor

Kitopi is a tech-powered food company. We partner with and invest in restaurants and food concepts to help them expand beyond borders. Founded in 2018, our mission is to satisfy the world’s appetite.

Kitopi (pronounced: “Kee-Toh-Pee”) stands for Kitchen Utopia. We are enablers, partnering with brands to deliver food about you. We do this by providing services centered around (but not limited to) sourcing, preparing, producing, and packaging - working closely with our delivery partners to ensure a safe and quick delivery. This is made possible thanks to our in-built, pioneering cloud kitchen technology 'SKOS' - a first-of-its-kind innovation in the world and our 3500+ Kitopians, who bring their best every day.

In addition to on-demand meals cooked in our cloud kitchens, we also offer subscription-based meal plans and a first-of-its-kind virtual food court concept Mix ‘N’ Match. Kitopi currently operates more than 100 kitchens across the UAE, KSA, Kuwait, Bahrain and Qatar with its tech-hub in Poland and its customer experience center in the UAE.

The Kitchen Admin Supervisor is either a current Assistant or Junior Assistant, preferably with food quality and cost control background. His / Her primary role is to ensure stock quality, accuracy, and efficiency is kept to the highest standard. Additionally, Admin Supervisor will perform set of control tasks supporting the Kitchen Manager in maintaining operational standards. Her/his work schedule needs to support timely placement of requisitions and presence during receiving of most critical deliveries (Central Kitchen, Warehouse). For that reason, it is recommended for Admin Supervisor to work morning or mid-shift.

**What You'll Do**:

- Places requisitions in ERP using demand planning tool, PAR levels and stock on hand
- Is responsible for checking stock on hand quality and quantity prior to placing requisitions
- Is present during receiving of deliveries from CK, WH and other suppliers. Checks quality, accuracy and quantity
- Immediately escalates any issues resulting from faulty receiving (quality, quantity, delay in delivery)
- Generates variance reports, communicates shortages with various sources
- Escalates repetitive issues to Area Manager for resolution
- Follows up on additional orders. Coordinates emergency shipments when necessary
- Enters GRNs (Goods receiving notes) in ERP
- Is expert in every SOP related to receiving, ordering, inventory management. Monitors team’s adherence to those SOPs
- Provides guidance to managers and CDPs to comply with those standards during her/his absence

**Who Are We Looking For?**:

- Experience - Previous experience working in a similar environment, high volume catering background, preferred.
- Skills and Knowledge: Strong Communication skills (verbal, listening, writing, innovative, pro-active and reliable).
- Able to work alone and within a team.
- Education or Certification.
- Good level of English is essential.**Recruitment Process and Timeline**

**Benefits**
- Extensive learning opportunities - we offer many hard and soft skills training to help you improve and challenge yourself
- You’ll have access to LinkedIn Learning, Coursera, and Mindvalley where you can choose over thousands of courses to satisfy your hunger for knowledge.
- You'll be involved in customized workshops run by Kitopi Academy
- You’ll have a chance to work in an international, diverse, and inclusive environment
- You’ll be part of one of the most caring communities out there.
- Finding a chance to become a shareowner with our ESOP plan
- Free and unlimited access to a nutritionist because we care about you
- No Dress Code
- The infamous team activities and social events are bursting with fun
- Inclusive Private Health Insurance
- Up to 50% discount from Kitopi brands
- 30 calendar days annual leave
- Work from anywhere policy

**So, what does it really mean to work at Kitopi?**

We are constantly striving to make Kitopi the best place to work in the world, by empowering you to be the best version of yourself every day. Our company values act as our guiding principles to help ensure that everyone feels safe, included, and like they truly belong.

While we currently operate in 6 countries, we are over 70 different nationalities of talented Kitopians. We celebrate our rich diverse backgrounds, lifestyles, and cultures and have a 0 tolerance policy towards racism, bigotry, and hate.

Along with offices in all the markets we operate in, we also believe in a “work from anywhere” policy - you get to choose the environment you operate in because we believe this will help you deliver work you’re proud of.

Tech-enabled and customer-obsessed, at Kitopi, we are a team of passionate humans who are on a mission together to satisfy the world’s appetite.