Admin Assistant and Sales Associate

6 hours ago


Manama, Bahrain Code Experts IT Solutions Full time

We are seeking a detail-oriented and proactive Office Administrator & Sales Associate to support our management team in administrative tasks while driving sales efforts. This role combines sales, organization, and clerical duties to ensure smooth daily operations, effective customer engagement, and a strong company presence on social media.

**Key Responsibilities Sales & Client Relations**:

- Conduct professional cold calling to identify and engage new business opportunities.
- Record and manage incoming sales inquiries using company software, ensuring client needs are accurately documented.
- Reconnect with previous clients to nurture relationships and drive repeat business.
- Proactively engage with potential clients outside the office, promoting company services and scheduling meetings. Office Administration & Support:

- Assist the management team with administrative tasks and special projects as assigned.
- Maintain the organization and cleanliness of the director’s office and key office spaces.
- Handle team inquiries, liaise with suppliers for quotations, and track responses efficiently. - Conduct market research to identify new suppliers and follow up to ensure timely procurement.

**Meeting Coordination**:

- Schedule and organize meetings, ensuring rooms are prepared and refreshments are available.
- Take and distribute meeting minutes, highlighting key points, decisions, and action items. Procurement & Vendor Management:

- Process purchase requests, gather supplier quotations, and assist in procurement decisions.
- Communicate with vendors to ensure timely deliveries and resolve any arising issues.

**General Office Management**:

- Monitor office supplies, manage stock levels, and place orders as needed.
- Support the team with ad-hoc administrative tasks and company projects.
- Arrange courier services and manage deliveries when required.
- Assist in maintaining employee attendance records, schedules, and calendars.
- Record transactions and entries in Odoo ERP and complete online training as needed.

**Qualifications & Skills**:

- Proven experience in administrative, receptionist, or sales roles.
- Strong organizational and time management skills with attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to handle confidential information with discretion and professionalism.
- Strong multitasking and problem-solving abilities in a fast-paced environment.

Pay: BD200.000 - BD225.000 per month

**Language**:

- Arabic (preferred)


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