Executive Assistant

3 weeks ago

Riffa, Bahrain American University of Bahrain Full time

Manage and maintain complex calendars for the Executive Office, including scheduling meetings, appointments, and events, ensuring all associated details are arranged.
- Act as a liaison between leadership, executives, faculty, administrators, staff, and external entities to resolve inquiries and issues.
- Assist in preparing documents, reports, presentations, meeting minutes, and distribute various materials as needed.
- Coordinate travel arrangements, develop itineraries, and process expense reports for the Executive Office.
- Make decisions based on a strong working knowledge of the President's responsibilities and priorities.
- Ensure the smooth operation of day-to-day office functions, addressing logístical needs and overseeing administrative support staff.
- Maintain the confidentiality of sensitive information and ensure the efficient operation of the President’s Office, working flexible hours as required.
- Perform general administrative tasks such as filing, document organization, and managing office supplies.
- Draft and distribute internal and external communications.
- Assist in coordinating and supporting university events, meetings, and special projects.
- Maintain an organized filing system for correspondence and other important materials.
- Assist with tracking and organizing compliance-related documentation, particularly HEC reports and submissions.
- Monitor deadlines and ensure timely submission of regulatory materials.
- Coordinate with various departments to gather and prepare necessary information for regulatory purposes.
- Provide backup support for the Manager when needed.
- Perform other duties as reasonably required by management, contributing to the overall efficiency of the Executive Office

**Requirements**:

- Bachelor’s degree in a relevant field is required.
- Communication and Relationship Building.
- Organizational skills.
- Discretion.
- Adaptable.
- Proficient in Arabic and English, both written and verbal communication.

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