Administrative Assistant

**ADMIN ASSISTANT**

The Administrative Assistant provides administrative support to all departments, ensuring smooth transactions. Responsibilities include managing all paperwork while complying with legal paperwork procedures, scheduling appointments with clients. Additionally, the Administrative Assistant oversees marketing objectives and works with other team members to facilitate company events in the community.

**Duties and Responsibilities**:

- Answer, screen and transfer inbound phone calls
- Maintaining current files and database: Passport/Resident Permit/CPR/Smart Card/Medical Appointment/Contract Agreement and Offer Letter.
- Update and maintain office policies and procedures
- Handle confidential information with complete security.
- Maintains human resource staff by recruiting, selecting, orienting, Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
- Prepare agendas for meetings, prepare schedules and minutes of meeting
- Prepare and maintaining records related to grievances, performance reviews, and disciplinary actions.
- Completes internal and external correspondence, legal documents, form letters and other documents, and distributes them as directed
- Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives.
- Sending inquiries to agents/Suppliers and Couriers
- Provide customers with quotations for constructions projects
- Handling basic accounting like Petty cash
- Processing LMRA, SIO, Sijilat, Tamkeen, bahrain.bh and others
- Manage the day-to-day Petty Cash system
- To manage Accounts Payable and Accounts Receivable and generating monthly statement
- Process and obtain approvals and ensure timely payments.
- Preparation and processing of payroll for Site staff
- Preparing and issuing of LPO, invoices, receipts, payment vouchers and others
- Maintain accurate records of all sales and accounting related activities to achieve operational and strategic goals.
- VAT returns filing
- Data Mining, Contract/ Financial Analysis - budget/ actuals
- Tracking & Reconciliation, Aging Reports

**Qualifications**:

- High school diploma or equivalent.
- 1-2 years of experience in an administrative or customer service role.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Strong organizational and time management skills

**Salary**: BD200.000 - BD250.000 per month