Procurement Specialist

3 weeks ago

Manama, Manama, Bahrain BNET - Bahrain Network Full time

Job Objective:

Procure items for assigned categories and ensure their delivery to the agreed locations. Conduct the process for disposal of assigned assets.

Roles & Responsibilities:

  • Receive inputs from business on orders to be placed, ensure that all purchase orders and contracts are duly constructed and processed, and ensure timely approvals for the same.
  • Monitor purchase requests from business and action them in accordance with the policies and procedures of the department on a timely manner.
  • Provide technical advice to all users to ensure the most competitive deals from a technical and commercial perspective are achieved. Ensure best procurement/purchasing practices are available to support BNET's business effectively and efficiently.
  • Receive requests for information on demand requirements from suppliers and respond within requisite timelines.
  • Receive RFQ, RFP & RFI for evaluation of suppliers. Assist in conducting technical and commercial evaluation of RFQs/RFPs and prepare reports with supplier rankings for negotiations.
  • Conduct market intelligence, demand management, and cost/TCO analysis.
  • Negotiate commercials and contract terms with potential suppliers. Provide recommendations for supplier selection.
  • Engage with the Legal team on legal issues affecting contracts, purchasing, and supply, ensuring compliance with legal requirements to protect the company's interests. Maintain confidentiality and uphold the company's professional image.
  • Manage contract lifecycle, including obligations tracking, renewals, and leakage control.
  • Identify potential problems within contracts and purchasing activities, and recommend solutions.
  • Manage relationships with end-user departments and suppliers to ensure satisfaction and timely, quality supply of products.
  • Process vendor registration requests and onboard vendors according to policies and procedures.
  • Assist in supplier pre-qualification by assessing market information to select reliable suppliers based on financial stability, reputation, and performance.
  • Address vendor relation matters, including onboarding, tendering, prequalification, and performance reporting.
  • Issue tenders for auctioning scrapped items from stores.
  • Oversee movement and disposal of assets.
  • Implement procurement procedures and controls to meet legislative requirements while delivering quality, cost-effective services.
  • Continuously improve procurement policies, processes, and systems.
  • Provide information to address employee queries related to procurement.
  • Ensure compliance with conflict-of-interest, gifts, and confidentiality policies.
  • Operate ERP/e-sourcing solutions and reporting tools like Excel and PowerBI.
  • Assist in data collection and reporting of departmental KPIs.
  • Maintain procurement contract repository, including archiving and reporting.

Qualifications & Experience:

Bachelor's degree in business administration, supply chain, engineering, finance, or related field, with equivalent experience considered.

CIPS Level 2 or above preferred (or equivalent professional certification).

0 to +5 years' relevant procurement experience. Exposure to Tender Board processes, telecommunications, or similar industries is preferred but not essential.

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