Executive Secretary

6 days ago


Manama, Manama, Bahrain Gulf University, Kingdom Of Bahrain Full time
Job Summary
Gulf University seeks a highly skilled and organized Executive Secretary to provide exceptional administrative support to management and the university community. This is a full-time opportunity to join our team in Kingdom Of Bahrain.

About the Role
The ideal candidate will have 2+ years of experience in various secretary roles, with excellent English and Arabic skills. Proficiency in computers and Microsoft Office is required. The selected individual will be responsible for preparing and managing correspondence, reports, and documents. They will also organize and coordinate meetings, conferences, and travel arrangements, take minutes of meetings, implement and maintain office systems, maintain schedules and calendars, arrange appointments, and handle incoming mail and other materials. Additionally, the successful candidate will set up and maintain filing systems, collate information, maintain databases, communicate verbally and in writing, liaise with internal and external contacts, and operate office equipment.

Key Responsibilities
• Prepare and manage correspondence, reports, and documents
• Organize and coordinate meetings, conferences, and travel arrangements
• Take, type, and distribute minutes of meetings
• Implement and maintain office systems
• Maintain schedules and calendars
• Arrange and confirm appointments
• Organize internal and external events
• Handle incoming mail and other materials
• Set up and maintain filing systems
• Collate information
• Maintain databases
• Communicate verbally and in writing
• Liaison with internal and external contacts
• Coordinate the flow of information both internally and externally
• Operate office equipment
• Manage office space

Requirements
• BS/Diploma degree
• 2+ years of experience in various secretary roles
• Excellent English & Arabic skills
• Proficient in computers and Microsoft Office
• Knowledge of planning and scheduling techniques
• Ability to communicate effectively, both orally and in writing
• Attention to detail, excellent organizational skills, and discretion with confidential information
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• Proven experience of producing correspondence and documents
• Proven experience in information and communication management
• Attention to detail
• Confidentiality
• Planning and organizing
• Time management
• Interpersonal skills
• Customer-service orientation
• Initiative
• Reliability
• Stress tolerance
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