Admin Assistant
6 months ago
Manage and organise the soft
- and hard-copy filing systems; ensure data is easy to retrieve when required.
Answer and transfer incoming calls in a friendly and professional manner. Determine the purpose of each call and ensure all calls are transferred appropriately.
Ensure both external and internal messages are successfully delivered.
Greet and direct all visitors and clients; interact with visiting vendors and monitor visitor access to the property.
Coordinate and update records for staff telephone usage, parking and petty cash
Schedule and coordinate meetings, appointments and travel arrangements as requested by management.Draft correspondence as requested by management.
Generate and modify data reports and other documents as required.
Prepare meeting agendas and schedules.
Record, compile and distribute meeting-minutes.
Prepare written correspondence to routine enquiries.
Handle customer queries and provide continuous customer support.
Perform general office duties (photocopy, fax, mail etc.) as required.
Responsible for conducting regular office supplies inventories.
Coordinate parking at the outlet. Receive, sort and distribute mail accordingly.
Receive and process deliveries accurately.
Resolve administrative concerns and queries.
Provide accurate contact information, directions and frequently requested company information to the front-of-house
**Job Type**: Contract
Contract length: 24 months
**Experience**:
- Admin: 3 years (preferred)
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