Administrative Support Coordinator
6 days ago
The Family Office Company BSC (c) seeks a highly skilled Receptionist to provide exceptional administrative support. This role requires strong multitasking abilities, effective communication, and a professional demeanor.
The ideal candidate will have relevant experience in office administration, with a strong track record of providing excellent customer service.
Responsibilities include:
- Front Desk Management:
• Greet visitors and manage multi-line phone systems
• Maintain a tidy reception area and track courier packages
• Ensure punctuality and professionalism in attendance - Administrative Support:
• Coordinate meetings and office events
• Manage office supplies and maintain records
• Assist with visa applications and commercial registrations - Office Coordination:
• Liaise with vendors and manage temporary parking for guests
• Assist with employee onboarding and coordinate annual fire drills and first aid training - Petty Cash Management:
• Oversee daily petty cash and ensure accurate recordkeeping
• Submit regular reports to finance - Parking Management:
• Allocate parking spaces and maintain records
• Resolve parking-related issues - Additional Tasks:
• Assist with travel arrangements and address employee/visitor queries
• Support HR and other departments with administrative tasks
• Perform other duties as needed
Requirements:
- Relevant administrative experience with a strong track record
- Strong communication, multitasking, time management, and problem-solving skills
- Fluent in English and Arabic with knowledge of office administration and local regulations
- Trustworthy and able to maintain confidentiality
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