Administrative Support Coordinator

6 days ago


Manama, Manama, Bahrain The Family Office Company BSC (c) Full time
Job Overview

The Family Office Company BSC (c) seeks a highly skilled Receptionist to provide exceptional administrative support. This role requires strong multitasking abilities, effective communication, and a professional demeanor.

The ideal candidate will have relevant experience in office administration, with a strong track record of providing excellent customer service.

Responsibilities include:

  1. Front Desk Management:
    • Greet visitors and manage multi-line phone systems
    • Maintain a tidy reception area and track courier packages
    • Ensure punctuality and professionalism in attendance
  2. Administrative Support:
    • Coordinate meetings and office events
    • Manage office supplies and maintain records
    • Assist with visa applications and commercial registrations
  3. Office Coordination:
    • Liaise with vendors and manage temporary parking for guests
    • Assist with employee onboarding and coordinate annual fire drills and first aid training
  4. Petty Cash Management:
    • Oversee daily petty cash and ensure accurate recordkeeping
    • Submit regular reports to finance
  5. Parking Management:
    • Allocate parking spaces and maintain records
    • Resolve parking-related issues
  6. Additional Tasks:
    • Assist with travel arrangements and address employee/visitor queries
    • Support HR and other departments with administrative tasks
    • Perform other duties as needed

Requirements:

  • Relevant administrative experience with a strong track record
  • Strong communication, multitasking, time management, and problem-solving skills
  • Fluent in English and Arabic with knowledge of office administration and local regulations
  • Trustworthy and able to maintain confidentiality


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