Office Coordinator

6 days ago


Manama, Manama, Bahrain The Family Office Company BSC (c) Full time
Job Description:
The Family Office Company BSC seeks a highly organized and skilled Office Coordinator to join their team. This role requires strong multitasking skills to manage the front desk, direct calls, and provide administrative support.

Responsibilities:
  • Front Desk Management: Greet visitors, manage multi-line phone system, maintain a tidy reception area, track courier packages, ensure punctuality and professionalism in attendance.
  • Administrative Support: Coordinate meetings and office events, manage office supplies, maintain office records including asset tagging, handle vendor invoices, assist with visa applications and renewals of commercial registrations.
  • Office Coordination: Liaise with vendors, manage temporary parking for guests, assist with employee onboarding, coordinate annual fire drills and first aid training.
  • Petty Cash Management: Oversee daily petty cash, ensure accurate recordkeeping, submit regular reports to finance.
  • Parking Management: Allocate parking spaces, maintain records, resolve parking-related issues.
  • Additional Tasks: Assist with travel arrangements, address employee/visitor queries, support HR and other departments with administrative tasks, perform other duties as needed.

Qualifications:
The ideal candidate will have relevant administrative experience with a strong track record, preferably supported by a qualification or equivalent training. They should possess strong communication, multitasking, time management, and problem-solving skills. Fluency in English and Arabic, with knowledge of office administration and local regulations is also required. A trustworthy, professional demeanor and ability to maintain confidentiality are essential.

About Us:
The Family Office Company BSC values its employees and offers a range of benefits to support their well-being and success.

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