Office Coordinator
6 days ago
The Family Office Company BSC seeks a highly organized and skilled Office Coordinator to join their team. This role requires strong multitasking skills to manage the front desk, direct calls, and provide administrative support.
Responsibilities:
- Front Desk Management: Greet visitors, manage multi-line phone system, maintain a tidy reception area, track courier packages, ensure punctuality and professionalism in attendance.
- Administrative Support: Coordinate meetings and office events, manage office supplies, maintain office records including asset tagging, handle vendor invoices, assist with visa applications and renewals of commercial registrations.
- Office Coordination: Liaise with vendors, manage temporary parking for guests, assist with employee onboarding, coordinate annual fire drills and first aid training.
- Petty Cash Management: Oversee daily petty cash, ensure accurate recordkeeping, submit regular reports to finance.
- Parking Management: Allocate parking spaces, maintain records, resolve parking-related issues.
- Additional Tasks: Assist with travel arrangements, address employee/visitor queries, support HR and other departments with administrative tasks, perform other duties as needed.
Qualifications:
The ideal candidate will have relevant administrative experience with a strong track record, preferably supported by a qualification or equivalent training. They should possess strong communication, multitasking, time management, and problem-solving skills. Fluency in English and Arabic, with knowledge of office administration and local regulations is also required. A trustworthy, professional demeanor and ability to maintain confidentiality are essential.
About Us:
The Family Office Company BSC values its employees and offers a range of benefits to support their well-being and success.
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