Administrative Coordinator

6 days ago


Manama, Manama, Bahrain Gulf University, Kingdom Of Bahrain Full time
Job Summary

The role involves providing high-level administrative support to management and university staff.

Main Responsibilities
  • Correspondence and Reporting: Prepare and manage correspondence, reports, and documents using Microsoft Office software.
  • Meeting Coordination: Organize and coordinate meetings, conferences, and travel arrangements with internal and external contacts.
  • Minute-Taking: Take minutes of meetings and distribute them promptly.
  • Office Systems: Implement and maintain office systems to ensure efficiency and productivity.
  • Scheduling: Maintain accurate schedules and calendars for management and staff.
  • Appointments: Arrange and confirm appointments with relevant stakeholders.
  • Events: Organize internal and external events as required.
  • Mail Handling: Handle incoming mail, packages, and other material in a timely manner.
  • Filing: Set up and maintain filing systems to ensure easy access to information.
Requirements
  • Education: Bachelor's Degree or Diploma in a relevant field.
  • Experience: At least 2 years of experience in various secretary roles.
  • Language Skills: Excellent English language skills and proficiency in Arabic is an asset.
  • Computer Skills: Proficient in computers and able to learn new software applications quickly.

The ideal candidate will possess strong organizational skills, attention to detail, and discretion when handling confidential information. They should be proficient in Microsoft Office and have excellent verbal and written communication skills. Additionally, they should be able to work effectively in a fast-paced environment and prioritize tasks efficiently.



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