
Admin Assistant
4 weeks ago
Role purpose
Key Accountabilities
- Provide administrative support to ensure efficient operation of the office.
- Liaise with staff sponsors and with local governmental offices (LMRA, SIO)
- Schedule staffs visa, and medicals with relevant departments
- Collect all appropriate documentation necessary for visa and permits required to be processed.
- Ensure all visa, medical and labour permits are up to date and arrange timely renewal
- Maintain employees files
- Support submissions for the registration for relevant departments.
- Providing administrative support when needed.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Supports the team by performing tasks related to organization and strong communication.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
Role-specific experience and skills
- Relevant knowledge on rules and regulations governing their domain of activity
- Problem-solving and critical thinking skills
- Teamwork and collaboration skills
- High organisational and time management skills
General experience and personal qualities
Leadership
- Self-aware, open-minded with a high degree of personal and professional integrity
Strong relationships
- The ability to build and manage relationships, developing trust and credibility with customers, partners, peers, teams, internal and external stakeholders
Performance and results focus
- The ability to analyse issues, develop solutions and influence key decisions, balancing risk with results
- Drive customer focus in everything we do to gain and retain high quality customers for the long term success of HTP
**Experience**:
- LMRA: 1 year (required)
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