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Administrative Support Specialist at Gulf University
1 week ago
Main Responsibilities:
- Prepare and manage correspondence, reports, and documents efficiently.
- Coordinate meetings, conferences, and travel arrangements with ease.
- Take minutes of meetings, type, and distribute them effectively.
- Implement and maintain office systems to optimize productivity.
- Maintain schedules and calendars, ensuring smooth day-to-day operations.
- Arrange and confirm appointments, providing exceptional customer service.
- Organize internal and external events, ensuring their success.
- Handle incoming mail and other materials with discretion.
- Set up and maintain filing systems, keeping all documents organized and easily accessible.
- Establish work procedures, promoting efficiency and productivity.
- Collate information, providing valuable insights to the team.
- Maintain databases, ensuring accurate and up-to-date information.
Requirements:
- Bachelor's degree or Diploma in a relevant field.
- Minimum 2 years of experience in various secretary roles, with a proven track record of delivering high-quality results.
- Excellent English and Arabic language skills, with proficiency in computers and software applications.
- Knowledge of Microsoft Office, telephone protocol, and planning and scheduling techniques is essential.
- Strong communication and interpersonal skills, with the ability to communicate effectively, both orally and in writing.
- Attention to detail, excellent organizational skills, and discretion when handling confidential information.
- Ability to work in a fast-paced environment, prioritizing tasks, and meeting deadlines.
What We Offer:
- A competitive salary package that reflects your value to the team.
- Opportunities for growth and professional development, helping you achieve your career goals.
- A dynamic and supportive work environment, where your contributions are recognized and valued.
- Collaborative teams, working together towards a common goal: excellence in education.
