Senior Administrative Officer
5 days ago
**Job Summary:**
The role involves providing high-level administrative support to senior management and the university. Key responsibilities include receiving and handling information, conducting and organizing administrative duties, and activities.
Key Duties:
- Prepare and manage correspondence, reports, and documents.
- Organize and coordinate meetings, conferences, and travel arrangements.
- Take, type, and distribute minutes of meetings.
- Implement and maintain office systems.
- Maintain schedules and calendars.
- Arrange and confirm appointments.
- Organize internal and external events.
- Handle incoming mail and other material.
- Set up and maintain filing systems.
- Collate information.
- Maintain databases.
- Communicate verbally and in writing to answer inquiries and provide information.
- Liaison with internal and external contacts.
- Coordinate the flow of information both internally and externally.
Requirements:
- Bachelor's Degree or Diploma.
- At least 2 years of experience in various secretary roles.
- Excellent English and Arabic language skills.
- Proficient in computers.
Essential Skills and Abilities:
- Knowledge of Microsoft Office and telephone protocol.
- Computer literacy with the ability to learn new software applications.
- Professional verbal and written communication skills and the ability to type 60 wpm.
- Knowledge of planning and scheduling techniques.
- Ability to communicate effectively, both orally and in writing.
- Attention to detail, excellent organizational skills, and discretion with confidential information.
- Knowledge of business principles.
- Proven experience of producing correspondence and documents.
- Proven experience in information and communication management.
- Attention to detail.
- Confidentiality.
- Planning and organizing.
- Time management.
- Interpersonal skills.
- Customer-service orientation.
- Initiative.
- Reliability.
- Stress tolerance.
Job Type: Full-time
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