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Executive Secretary

4 months ago

Manama, Manama, Bahrain Propel Consult Full time
Job SummaryOur client is a leading Oil & Gas company in Bahrain. They are currently looking for an Executive Secretary to the ChairmanDuties & Responsibilities
  • Responsible for performing a variety of administrative, secretarial, clerical and communication related duties for the Office of Corporate
  • Arrange, confirm and manage detailed calendars for managing directors and vice presidents on the team, with the ability to prioritize meetings and manage logistics.
  • Schedule meetings and conference calls with senior-level internal and external constituents.
  • Receive and manage phone calls and e-mails from internal stakeholders.
  • Perform general tasks including, but not limited to, preparing correspondence, file organization, data entry, archiving and preparing pre-meeting materials for review.
  • Prepare travel and expense reports on a timely basis.
  • Other related projects and duties as requested.
Education/Experience
  • Bachelor degree required
  • 5 to 10 years relevant experience in executive administrative support
  • Previous experience working in a corporate communication or marketing department.
  • Banking experience preferred
  • Focused on gaining a full understanding of needs, providing quality solutions and follow-up as needed.
  • Able to work effectively in a team environment to balance workflow.
  • Proficient in Microsoft Office Suite, including Word, Excel and PowerPoint, and other software, such as Diligent, used to facilitate Executive Office activities.
  • Strong organizational abilities and flexibility to handle multiple tasks.