HR & Admin Coordinator

2 days ago


Manama, Bahrain Alzayani Investments Full time

All are welcome to **Open Recruitment Day **at Rashid Alzayani Majlis in Muharraq on **11th February **from **10 AM to 3 PM**_**. **_

This position is open for residents of Bahrain only. We don't conduct online interviews.

**Purpose of the Job**:

- Provide HR & Admin functions, including recruitment, induction program, employee engagement, performance appraisal, payroll, time attendance, staff benefits, and administration support services.
- To provide first-hand information to Managers, Superiors, Admin Support Staff and most important to be a role model to enhance the smooth running of HR & Admin Functions within Alzayani Investments and the Division policies and procedures.
- Ensure that an acceptable standard of Quality Management System is maintained in accordance with recognized working practice and company’s Quality Manual and Policy.

**Duties & Responsibilities**:

- Generate telephone bills landline/mobile on monthly basis, prepare the summary and process the payment.
- Attending telephone calls and directing them to the concerned department.
- Updating contact lists time to time.
- Receiving walk in job seekers in an appropriate manner.
- Arranging all joining formalities for new joiners as per the Employment Check List.
- Preparing & arranging of all Administration correspondence, increment, promotion, warning, termination, service certificate, salary certificate, salary transfer, housing loan, etc. in line with company policy.
- Input employee information into the system, Time Attendance System & update as and when required.
- Following up and coordinating for all Administration Support Services pertaining to Ministry of Labor, Immigration, CPR, Embassies etc.
- Controlling all HR files, personnel files & share folders, ensuring they are maintained and updated regularly.
- Keeping track of probation assessment of all the new employees recruited and sends reminders to Department Line Manager/ MD & GHRM (two (2) weeks), prior expiry of the probationary period and preparing confirmation of appointment for concerned approval.
- Ensuring that all new employees go through a proper induction program prior to commencing required duties & responsibilities with a power point orientation demonstrating basic rules and regulations, highlighting important issues per Employee Handbook & Code of Conduct.
- Assist in preparing the attendance report and take the disciplinary actions in line with AZI Group policy and Bahrain Labor Law.
- Preparing memorandums to the Finance Department for payments related to the employee’s benefits, expenses, payroll & deductions and final settlement.
- Assisting in preparing monthly payroll in coordination with payroll & benefit department.
- Ensuring that staff deductions due to disciplinary action, bank transfers, telephone deductions, company loans etc. are affected in the appropriate monthly salaries.
- Preparing the settling allowance for new joiners.
- Carrying out placement procedures as per Company policy.
- Ensuring to prepare all the Exit formalities for the resigned/terminated employees including (Handover, Clearance form, Exit Interview, Final settlement, Bank Letter etc.) in line with Company Policy.
- Reviewing survey results and helping management create action plans based on their findings.
- Evaluating the company’s culture and climate to determine if any changes need to be made in order to improve employee satisfaction.
- Helping managers develop plans to improve employee engagement through one-on-one meetings with employees, focus groups, workshops, or other methods.
- Coordinate with training team to provide training to employees on topics such as conflict resolution skills, time management techniques, and stress reduction techniques etc.
- Determining best ways to engage employees, such as through contests or recognition programs.
- Supporting & assisting the Government Clearance in arranging visit visas for employees relative or visitors within the company.
- Supporting & assisting the Government Clearance in carrying out renewal of work visas (resident permits) and CPR/ Smart Cards on a timely basis.
- Assisting in other HR related tasks when required.
- To perform all other related jobs as assigned by the Management from time to time.

**Work Experience**:
Min. 1 year of relevant experience.

**Qualifications**:
Bachelor's degree in HR, Business Administration, or a related field. HR certifications (CIPD or SHRM)

**Skills**:

- Strong communication and presentation skills and abilities to interact with all levels of management & employees.

Please bring your CV with you.

Don't miss the chance of being a part of Alzayani Investments Group.

**Job Types**: Full-time, Permanent



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