Secretary

1 day ago


Manama, Bahrain Gulf University Full time

Summary:
Provide personal administrative support to management and the university through conducting and organizing administrative duties and activities including receiving and handling information.

**Duties**:

- prepare and manage correspondence, reports and documents
- organize and coordinate meetings, conferences, travel arrangements
- take, type and distribute minutes of meetings
- implement and maintain office systems
- maintain schedules and calendars
- arrange and confirm appointments
- organize internal and external events
- handle incoming mail and other material
- set up and maintain filing systems
- set up work procedures
- collate information
- maintain databases
- communicate verbally and in writing to answer inquiries and provide information
- liaison with internal and external contacts
- coordinate the flow of information both internally and externally
- operate office equipment
- manage office space

Qualifications:

- BS/Diploma
- 2+ years of experience in a various secretary role,
- Excellent English & Arabic
- Proficient in Computers

**KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED**:

- Professional verbal and written communication skills and the ability to type 60 wpm.
- Knowledge of planning and scheduling techniques.
- Ability to communicate effectively, both orally and in writing.
- Attention to detail, excellent organizational skills, and discretion with confidential information.
- knowledge of administrative and clerical procedures
- knowledge of business principles
- proven experience of producing correspondence and documents
- proven experience in information and communication management
- attention to detail
- confidentiality
- planning and organizing
- time management
- interpersonal skills
- customer-service orientation
- initiative
- reliability
- stress tolerance

**Job Types**: Full-time, Contract
Contract length: 24 months

Ability to commute/relocate:

- Manama: Reliably commute or planning to relocate before starting work (preferred)


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